Office Administrator

Job description

Our client, a dynamic and growing online gaming company with a team of 30 talented individuals dedicated to delivering exceptional customer services are looking to hire a highly organized and proactive Office Administrator to join their team based in Limassol. This role is essential to the company's operations, ensuring smooth day-to-day administrative functions and maintaining a productive and well-managed office environment. The ideal candidate will have excellent organizational skills, the ability to multitask, and a keen eye for detail.

Job Duties

• Administrative Support: Provide administrative support to the management team, including scheduling meetings, managing calendars and coordinating travel arrangements.
  
• Office Supplies: Manage office supplies inventory, issue orders for replenishments, and ensure the office is well-stocked and functional.
  
• Facilities Management: Oversee office maintenance, liaise with building management and ensure a safe and clean working environment.
  
• Event Planning: Coordinate company events, meetings and employee engagement activities.
  
• Vendor Management: Manage relationships with office vendors and service providers, negotiate contracts and oversee office-related expenses.
  
• Documentation: Maintain and organize company documents, records and files, ensuring they are up-to-date and accessible.
  
• Visitor and Communication Management: Answer phone calls, handle general inquiries and greet visitors, maintaining a professional and welcoming interaction for all.
  
• Mail and Communication: Handle incoming and outgoing mail, courier services and internal communications.
  
• Expense Management: Track and report office expenses, assist with budget planning and manage petty cash.
  
• IT Coordination: Liaise with IT support for office equipment maintenance and troubleshooting.
  
• Support Staff Coordination: Supervise and coordinate the activities of office support staff ensuring efficient workflow and task completion.
  
• Compliance: Ensure office operations comply with company policies and relevant regulations.
  

Job Requirements

• Minimum of 2 years of experience in office management or administrative roles
  
• Excellent organizational and multitasking abilities
  
• Strong interpersonal and communication skills.
  
• Proficient in Microsoft Office Suite and office management software.
  
• Ability to maintain confidentiality and handle sensitive information.
  
• Strong problem-solving skills and attention to detail.
  
• Detail-oriented and highly organized.
  
• Proactive and able to work independently.
  
• Friendly and approachable, with a positive attitude.
  
• Strong problem-solving skills and ability to think on your feet. If you are a motivated and experienced Office Administrator looking to make a significant impact in a growing company, we would love to hear from you. We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. TO APPLY for this job opportunity, send your CV (in English please) and include the reference: Office Administrator - VAC-A2518. We look forward to hearing from you!