Office Administrator/Receptionist

We are looking for an Office Administrator/Receptionist to join our team and oversee administrative duties and office procedures. Your role will be to create and sustain a pleasant work environment, ensuring high levels of organizational efficiency, communication, and safety.

We are seeking an energetic professional who thrives in a multifaceted role. The ideal candidate is skilled in a variety of administrative and executive support tasks and can work independently with minimal supervision. You should be well-organized, adaptable, and enjoy tackling the administrative challenges of a diverse office environment. Additionally, strong communication skills and the ability to prioritize tasks effectively are essential.

A few things about ORFIUM

Orfium is the global technology leader solving the entertainment industry’s biggest challenges around digital music and broadcast rights management, cue sheets, data, and reporting.

We’re transforming the entertainment ecosystem with industry-leading software and music reporting solutions so that whenever music is played in the world, Orfium is working behind the scenes to support its customers to track it, deliver the data, and help creators, rights holders, and media companies report and monetize the usage.

Orfium works with some of the largest music and entertainment companies in the world including Warner Music Group, Sony Music Entertainment, Sony Music Publishing, Warner Chappell Music Publishing, Universal Music Publishing Group, Ingrooves, Red Bull, and many more! Our team of 700+ operates from locations including LA, London, Dublin, Tokyo and Athens.

We’re music lovers, developers, data scientists and designers - all working together to improve the entertainment industry for everyone. Our people are passionate, dedicated and constantly innovating. We’re committed to creating a fair and transparent working environment where everyone can thrive and be themselves.

We are looking for talented people to join our team who are passionate about making a difference!

Requirements

Duties/Responsibilities:

• Serve as the primary point of contact for office operations.
• Organize and streamline office operations and procedures.
• Support the Office Manager with daily tasks.
• Oversee office maintenance and necessary repairs.
• Coordinate with facility management vendors, including cleaning, catering, and security services.
• Manage office vendors, service providers, and office lease agreements, including contract and price negotiations.
• Organize office layout and manage the procurement of stationery and equipment.
• Ensure timely invoicing and payment of all office-related expenses.
• Schedule meetings and appointments.
• Collaborate with HR and Finance teams to update office policies where necessary
• Provide general support to visitors and external stakeholders.
• Assist in onboarding new hires.
• Plan and attend in-house and off-site activities, such as celebration events and conferences.
• Support ad hoc requests from other departments.

Qualifications:

• At least 1 year of experience in a similar role.
• Proficiency in MS Office and/or G Suite applications such as Excel, Word, Google Docs, and Forms.
• Excellent time management skills with the ability to multitask and prioritize work.
• Strong attention to detail and problem-solving skills.
• Computer skills and knowledge of office software packages.
• Exceptional written and verbal communication skills.
• Strong organizational and planning abilities in a fast-paced environment.
• Familiarity with accounting, data management, administrative practices and procedures is highly valued.
• A creative mindset with the ability to suggest improvements.
• Fluency in Greek (both verbal and written).
• Proficient English language skills (both verbal and written).

Benefits

🚀 You'll get to work into one of the up-and-coming tech companies in the Music Industry.

🏠 Hybrid work model

💰 Competitive salary & Stock Options plan.

🏥 Private Health & Life Insurance.

🌴 Extra Days Off.

💻 Latest tech equipment.

ORFIUM is proud to be an equal opportunity workplace. We are committed to equal employment opportunities without unlawful regard to race, color, ancestry, religion, gender, national origin, sexual orientation, age, citizenship, marital status, disability, veteran status, or any other local legally protected characteristic.