Office Assistant

Executive Business Consultants is looking for an Office Assistant on behalf of its Client.

Client Overview:

Our company is a leading provider of innovative IT software solutions, specializing in the retail sector. With a commitment to excellence and a passion for driving retail transformation, we empower businesses to achieve their full potential through cutting-edge technology. Our team of experts is dedicated to delivering tailored solutions that meet the unique needs of each client, ensuring they stay ahead in the competitive retail landscape.

Job Description:

We are currently seeking a highly organized and proactive Office Assistant to provide comprehensive administrative support to our team. The ideal candidate will be a multitasker with strong communication skills, keen attention to detail and exceptional language skills in the Polish and English.

Key Responsibilities:

• Act as the first point of contact for visitors, greeting them warmly and directing them accordingly.
• Manage busy calendars and schedules for executives/directors and other members of the team, including arranging meetings, appointments, and travel arrangements.
• Screen and prioritize incoming calls and emails.
• Handle inquiries and correspondence with professionalism and discretion.
• Prepare and edit documents, presentations, and reports, ensuring accuracy and adherence to company standards.
• Assist with personal tasks and errands for executives, such as managing household/office affairs, booking personal appointments, and handling personal correspondence.
• Coordinate and organize events, both internally and externally, including meetings, conferences, and client engagements.
• Conduct research and compile information as needed for various projects and initiatives related to the position and in assistance of other team members.
• Handle sensitive and confidential information with proper discretion.
• Perform general administrative tasks such as filing, scanning, and data entry.
• Maintain confidentiality and handle sensitive information with the utmost discretion.
• Work with other members of the team towards building and maintaining a great office environment.

Requirements:

• Fluency in Polish and English, with excellent written and verbal communication skills in both languages.
• Strong proficiency in Greek is highly advantageous.
• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Exceptional organizational and time management abilities, with the capability to prioritize tasks effectively.
• Ability to anticipate needs and proactively address issues before they arise.
• High degree of confidentiality and integrity when handling sensitive information.
• Strong attention to detail and accuracy in all tasks.
• Relationship management skills and openness to feedback.

What We Offer:

• A competitive salary and benefits.
• Opportunities for professional growth and advancement within a leading company in the IT software sector.
• A dynamic and supportive work environment where your contributions are valued and celebrated.
• Comprehensive training and development programs to enhance your skills and knowledge.
• Flexible working arrangements to balance your work and personal life.

How to Apply:

Please submit your resume and a cover letter outlining your experience and why you are the good fit for this role to . We look forward to hearing from you and exploring how you can contribute to our team.

Our Company is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.