Personal Assistant to the CEO

About the company: CRYSTAL WATERS specialises in developing, investing, constructing and operating across all residential and hospitality sectors, delivering a portfolio of exceptional high-end properties across the globe.   The company has it’s headquarters in  London , with additional offices in  Athens , the business operates across Europe and Asia, providing luxury serviced villa resorts and branded residences in some of the world’s most prestigious destinations.

Job Overview: Crystal Waters is seeking a highly organized and proactive Personal Assistant to provide comprehensive support to the CEO. The ideal candidate will be resourceful, detail-oriented, and capable of managing a wide range of administrative and executive support tasks with professionalism and confidentiality.

Key Responsibilities:

• Act as the primary point of contact between the CEO and internal/external stakeholders, including clients, partners, and employees.
• Manage the CEO's calendar, schedule appointments, and coordinate meetings, ensuring efficient use of time and resources.
• Prepare and organize documents, presentations, and reports for meetings, conferences, and other events.
• Handle correspondence, emails, and phone calls on behalf of the CEO, prioritizing and responding appropriately.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation, and preparing itineraries.
• Conduct research, gather data, and provide insights to support the CEO's decision-making process.
• Assist in the preparation and review of contracts, agreements, and other legal documents as needed.
• Maintain confidentiality and discretion in handling sensitive information and confidential matters.
• Assist with personal tasks and errands for the CEO, as requested.

Requirements:

• Bachelor's degree in Business Administration, Management, or related field preferred.
• Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-level executives.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills, with attention to detail and accuracy.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• Ability to work independently with minimal supervision and demonstrate initiative and proactiveness.
• Discretion and integrity in handling confidential information and sensitive matters.
• Flexibility to adapt to changing priorities and work in a fast-paced environment.
• Professional demeanour and interpersonal skills, with the ability to build rapport and collaborate effectively with colleagues and external contacts.