Personal Executive Assistant

We are looking for an Personal Executive Assistant to perform a variety of administrative tasks and support the Managing Director of an international advisory and fiduciary services firm for wealthy individuals, family offices, corporations, and institutional clients. You will be managing calendars, making travel arrangements, and preparing reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of the business by providing personalized and timely support to the Managing Director. Job Description

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage Managing Director’s calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

Your Profile

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communication skills in English
• Discretion and confidentiality
• PA diploma or certification is a plus

Benefits

• 13th Salary
• Provident fund after completion of probation period
• 25 days annual leave Bank Holidays
• Modern offices, with an open floor plan