Secretary/Office Administrator

Join Sepaga's Exciting Journey! 

About the Role:

Embark on an exhilarating adventure in Sepaga's spirited arena! We're harmoniously merging professionalism with passion. Currently, we're on the hunt for a Secretary/Office Administrator (Dual Role) proficient at surfing the waves with us.

Role Highlights:

Client Advocate: 

• Maintains client files/records always updated.
• Assist in record keeping of the Business Development department and data entry.
• Assist in annual reviews and data entry of the Back-office department.
• Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals.
• Greets visitors and callers, handles their inquiries, and directs them to the appropriate persons according to their needs, and accommodates them.

Workflow/Office Maestro: 

• Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
• Station’s front desk of the Company’s offices, acting as administration officer and personal assistant to the CEO.
• Coordinates office meetings and acts as a personal assistant to any of the Directors of the Company.
• Executes payments for outsourcing, retainer agreements, stationery, and utilities.
• Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout and budgetary and personnel requirements, implementing changes.
• Contributes to team effort by accomplishing related results as needed.
• Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
• Receives and distributes incoming mail and other material.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Ensures that the offices are kept clean and in good operational form.
• Keeps shopping kitchen and other amenities and stock level.
• Undertakes any other tasks assigned by management which are related to his / her work.
• Coordinates the daily agenda of the CEO daily.

Guidance Guru: 

• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Resolves administrative problems by coordinating preparation of reports, analysing data, and identifying solutions.
• Provides information by answering questions and requests.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

Essential Qualities:

• An experience of 2 years in a related position.
• Degree – Secretarial studies/Business or related subject.
• Familiar with MS Office & MS Outlook.
• Fluent in English and Greek language, both written and verbal.
• Charmed C-level executives; We admire your talent!
• Excel in strategizing while staying hands-on; You’re our kind of dynamo!
• Prepared to globe-trot for meetings and events, always prioritizing safety.

What Makes You Shine Brighter:

• A maestro in steering cross-functional projects; Hop on board!
• Flourish in vibrant environments; You’ll love the energy here!
• A connection with marketing luminaries; Major advantage!
• Got a keen insight into the payment sector; That's a golden feather in your cap!

Remuneration & Benefits:

• A competitive remuneration package will be offered to the right candidate
• 13th Salary
• Annual Leave 22 days per year sick leave
• Medical insurance
• Life insurance
• Retirement & investment fund insurance
• Continuous professional development
• Annual remuneration review based on individual progress – Bonus scheme
• Casual Friday

Excited to bring energy and know-how; Sepaga's door is open. Let's team up for success!