Executive Assistant

ICAP Executive Search & Selection is one of the premium consultancies and part of ICAP People & Employment Solutions, the largest HR Services Provider in Greece and Cyprus. With more than 50 years of experience, we specialize in assessing and recruiting Senior to Middle-Level Executives across all sectors.
ICAP Executive Search on behalf of its client, a large Group with an international presence, is seeking to recruit an Executive Assistant in Nicosia, Cyprus to join their team.

Executive Assistant – Ref. 5612/EAS/ESS/CY

Location: Nicosia, Cyprus Job Overview:

The Executive Assistant will be a pivotal figure, working with Executive Management to provide unparalleled administrative and secretarial support. This role is designed to optimize the efficiency and effectiveness of top-level executives, ensuring their time is utilized to its fullest potential. Responsibilities:

• Expertly manage the calendars of Executive Management, prioritizing inquiries and resolving conflicts. Provide insightful recommendations to ensure seamless daily operations.
• Serve as a key liaison, arranging and managing all logistics for executive meetings and events. This includes scheduling, distributing presentation materials, and ensuring all details are meticulously handled.
• Act as the principal contact for all internal and external communications related to Executive Management. Handle highly confidential and critical information with utmost discretion.
• Work closely with Executive Management to track and follow up on upcoming commitments and responsibilities.
• Keep Executive Management informed of all pertinent developments within the organization and industry.
• Collaborate with the Executive Team to coordinate outreach activities and maintain professional relationships.
• Organize and prepare for various events in cooperation with other departments, ensuring every detail is flawlessly executed.
• Safeguard confidential documents and maintain an impeccable filing system.
• Coordinate travel, visas, and accommodation for Executive Management in collaboration with the Group’s Travel Coordinator.
• Undertake special projects and assignments to support the organization’s overall success.

Qualifications

• A University degree is required; a Master’s degree is highly advantageous.
• A minimum of 4 years in a similar role, with significant experience supporting C-level executives.
• Mastery of Microsoft Office and desktop publishing software.
• Exceptional organizational skills and meticulous attention to detail.
• A high degree of professionalism in interactions with diverse groups, including Board members, senior executives, staff, community leaders, customers, and vendors.
• Ability to make informed, judicious decisions regarding priorities and time management.
• Capable of managing a high volume of tasks and projects independently and with minimal guidance.
• Ability to respond with appropriate urgency to various situations and switch tasks seamlessly as needed.
• Maintain the highest level of integrity and discretion when handling confidential information.
• Written and reporting skills, with fluency in Greek and English, both verbal and written.
• Willingness to adjust working hours based on the needs of the position and Executive Management.

Company offers:

An exquisite remuneration package will be offered to the successful candidate, commensurate with their qualifications and experience.

Interested candidates should apply to the following link: