Executive Assistant - Athens

About Out There Media

Out There Media (OTM) is the global leader in mobile advertising, trusted by some of the world’s most popular brands, such as Unilever, Disney, Starbucks, Budweiser, Netflix and McDonalds, international organizations such as the UN and the WHO, as well as major mobile operators including Vodafone, Cosmote, Vodacom, O2 Telefonica, Starhub, Verizon, Telcel (America Movil) and MTN Group. The Company is headquartered in Vienna, Austria with operations across the globe.

  About the Role

OTM’s Executive Assistant goal is to provide administrative support to the CEO, the COO and the Executive Team of the company, in a well-organized and timely manner.

Job responsibilities

The main responsibilities of the role include:

• Organize and manage the calendar of the CEO, the COO and the Executive Team
• Arrange travel and accommodation for executives. Prepare expense reports as needed
• Act as a gatekeeper conserving the CEO and COO’s time by reading, researching, collecting, and analyzing information in advance.
• Use discretion, confidentiality, and good judgment to handle sensitive matters when necessary
• Draft and prepare both internal and external correspondence on behalf of the CEO and the COO as assigned. Prepare Word, Excel, PowerPoint presentations, minutes agendas, reports, special projects and other documents
• Perform additional duties and complete ad hoc projects as assigned by the CEO and the COO including personal events, tasks, appointments, errands, etc.
• Maintain a well-organized office space. Perform general clerical and office duties including mailing, filing, ordering supplies/equipment, bills, supplier management, negotiating prices with office vendors and service providers, etc.

Requirements

• Bachelor’s degree. Additional qualifications as a Personal Assistant or a Secretary are considered an advantage.
• 3+ years of proven similar experience, working in an Executive or a Personal Assistant role, supporting Executives
• Excellent communication in English . Able to interact with people of all levels in a confident and professional manner. Working knowledge of German is a plus.
• Quality oriented, proactive, self-motivated with a “hands-on” mentality and problem-solving skills
• Able to work with little to no supervision and a team player when needed. Able to take ownership of projects.
• Attention to detail and ability to multitask and prioritize work
• Discretion and confidentiality for both business and personal affairs
• Positive attitude, adaptable, approachable, and professional personality
• Proficiency in Microsoft Office (PowerPoint, Word, Excel, Outlook)

Benefits

• The compensation package includes a competitive remuneration, dependent on experience and skills, and a bonus upon achievement of company’s OKRs, in line with OTM’s performance and rewards scheme.
• Working with a stimulating, bright and international team, within a pleasant environment promoting the freedom and flexibility of expressing your talents
• Opportunity for personal growth in a demanding role
• A unique, diverse, and multi-national company culture

At Out There Media, we are committed to creating a diverse and inclusive workplace where everyone feels valued and respected. We welcome applicants from all backgrounds to join our team and contribute to our mission of delivering excellence in mobile advertising solutions.