Plant Office Administrator

Lavipharm is seeking Plant Office Administrator who will work closely with all plant departments and will provide administrative support.

Job Responsibilities

• Answers and manages phone calls and mails
• Coordinates requested meeting by the Plant Director with the rest of the plant departments
• Arranges and Books all requested travels, transportation and accommodation of the plant director and other plant management staff
• Tracks the manager/executive of important tasks and deadlines
• Types and prepare reports, presentations and other correspondence promptly and accurately
• Provides secretarial support to the plant departments on a daily basis
• Handles all outgoing or incoming mail (emails, letters, packages, etc.)
• Handles confidential documents and ensures for the confidentiality
• Maintains electronic and printed files/records ensuring information is organized and easily accessible
• Following the production planning, issues production and packaging documentation
• In close relation with the Plant Director and the responsible department heads, issues new batch manufacturing records and other SOP’s
• Archives and stores the master files (BMR) and revises them accordingly, following internal procedures guides by EU and cGMP rules and regulations
• Has direct involvement in daily issues (organizational, operational, procedural, etc.) at the discretion of the plant director
• Collaborates with all plant departments as well as with other company administrative assistants, as necessary
• Operating and maintaining office equipment
• Monitors office supplies and monitors their replacement

Requirements

• Bachelor of Science (BSc) degree
• Minimum 3 years of experience in a similar position
• Excellent Knowledge of the English language
• Computer literacy
• Time management skills and ability to multi-task and prioritize work
• Excellent communication

If you are ready to embark into challenging endeavors, be exposed to continuous learning opportunities, you are interested in the above position and only if you have the required qualifications, please reply, enclosing your curriculum vitae.