PM Back Office

The Project Manager Backoffice is, next to the Project Manager, the central contact person for the involved Project parties. The PM Back Office is involved since the Project is handed over from the Sales Department until it is handed over to the Service Department.

• Supports the Project Lead and team in managing site rentals and services.
• Is responsible for the administrative organization around the Project, including organization of Project team meetings, tracking of open tasks and preparation of requests to trigger Project-related Purchase Orders
• Takes care of the Project-related communication with Suppliers and represents the first point of contact for Site personnel.

During the preparation phase:

• Setting up IT user requests for all involved personnel needing access to NX systems during the projects
• Creation and distribution of the Site Map Creation and distribution of the Site Map
• Setting up of the construction site (site services – security, sanitary, waste, containers, internet connection, communications, the team devices etc.), including:

1. Creating and Preparing Requisition Notes
2. Contacting Service Providers, Suppliers
3. Search for new Suppliers
4. Evaluation and comparison of quotations

• Creation of the project’s contacts list including all involved NX team members, customer contacts, suppliers
• Starting the Resource Workflow according to the required time frames for Supervisors, Commissioners, Tool Container(s), IT Package & PIP

During the construction phase:

• Update the project organization chart
• Creation of vendor, supplier, service provider accounts within the NX systems (only in case the Sourcing or Procurement departments have not taken care of)
• Keep Project trackers updated
• Monitoring PO capacity and managing subsequent increases if needed
• Solving unexpected issues harming/delaying the construction process on site e.g. NCRs, material/spare parts deliveries
• Handling of ServiceNow Tickets and UPVISE RN (could also be needed in the preparation or finishing phase of a project)
• Tracking of Spare Parts
• Tracking of Site costs

During the Handover phase:

• Accompany the handover process by collecting, sorting, completing and sending the needed documents
• Collection of documents needed for CE-conformity

Requirements

• At least 3 years of professional experience in assistance and office organization
• Experience in working within the wind industry, similar sectors (e.g. renewable energies, OEM) or construction environments is considered a plus
• Proficient in written and spoken English (at least B2 is required)
• Strong computer skills, MS-Office
• SAP knowledge is considered a plus
• Excellent communication skills combined with intercultural competence
• Able to use independent judgment in carrying out routine responsibilities, working with minimum supervision
• Quick comprehension of complex tasks and ability to prioritize
• Strong organizational skills
• Availability to travel in the Country and abroad