Secretary / Personal Assistant (Dual Role)

Εmbryon Clinic, a leading clinic in the field of Gynecology and in Vitro Fertilization is seeking a dynamic and organized individual to join our team as a Secretary / Personal Assistant (Dual Role) of the Director. If you’re a passionate about making a meaningful impact on the lives of individuals seeking fertility solutions and you are adept at providing administrative support we invite you to explore this exciting opportunity to join our team. 

Secretary / Personal Assistant (Dual Role)

Summary of Job Duties: 

• Manage social media platforms and respond to client messages.
• Provide administrative support and act as the Director's first point of contact.
• Handle correspondence, phone calls, and appointments.
• Execute specific projects and conduct background research.
• Implement and maintain administrative systems and procedures.
• Respond to client inquiries, explain therapeutic plans, and assist.
• Manage databases, filing systems, and document typing.
• Organize the Director's diary, meetings, and appointments.
• Oversee office supplies and place orders when necessary.
• Supervise office cleanliness and organization.
• Handle external matters like courier services and maintain company material.
• Update and maintain the company's website and social media accounts.
• Collaborate with team members and perform ad-hoc tasks.
• Take responsibility for general tasks and handle other personal errands for executives.
• Coordinate and conduct daily office correspondence, dealing with routine matters relevant to assisting the director.

Necessary requirements

• S ecretarial Studies or Business Administration/Management degree
• Fluency in Greek and English both written and oral
• Knowledge of Gesy system 
• Excellent Computer Skills
• Flexibility and adaptability
• Excellent communication and writing skills.
• Valid driver's license and reliable transportation for out-of-office tasks.
• Be proactive and take initiatives
• Strong organizational and time management skills
• Minimum 3 years of experience is similar role will be considered an asset. 

Due to the high volume of applications, we receive only shortlisted candidates will be responded to.

To apply for this position, please email your CV at [email protected] quoting the above job reference “PERSONAL ASSISTANT”