Technical Procurement Engineer

The position was mainly established for the purpose of supporting the Technical Supplies Team. The candidate is required to perform difficult and complex technical duties, related to the purchasing of machinery, equipment, tools, parts, supplies or services necessary for the support of the company (vessels and factory) and always in accordance with established policies and regulations. The Technical Procurement Engineer researches, evaluates and purchases services, supplies and equipment based on price, service, quality and warranty, in order to meet the needs of the Department, and also reviews specifications, prepares bid forms and handles bidding process, analyses bid results and makes recommendations and awards, while processing purchase orders and other requests and preparing and maintaining relevant contract files.

Responsibilities

• Procurement Process
• Performs the material procurement process in accordance with Asso Group’s business activities, policies, procedures and ethical standards;
• Ensures timely issue of RFQ’s to correct vendors;
• Ensures timely receipt of vendor offers for each requisition before or by due date;
• Ensures technical offers are distributed to reviewers in a timely manner;
• Ensures commercial information is kept confidential and not released to persons outside of the Group and only to relevant people;
• Produces accurate Commercial Bid Evaluation (CBE);
• Creates Purchase Order (PO) with all supporting documentation, as per requirements;
• Liaises with vendors on a planned basis for the purpose of keeping abreast of their capabilities, new products and interfacing with their management personnel;
• Develops and maintain a commercially sound vendor base, continual survey of the market for new supply sources including non-traditional suppliers and assist in maintaining Asso Group “Approved Vendor List”. Evaluates and monitors vendor performance on a continual basis;
• Helps develop project “Approved Vendors” lists. Pre-qualify vendors, if required, to obtain internal and client approval to use new vendors;
• Opens and disseminates mail daily;
• RFQ Process
• Reviews requisitions to verify accuracy and complete scope of work involved;
• Issues RFQ to vendors and secure complaint offers, manages and updates the RFQ Sourcing list on a timely basis;
• Liaises with the requisitioner, if required, to endure that TBE’s are completed on schedule;
• Coordinates with vendor clarification process thoroughly;
• Participates in commercial negotiations with vendor and perform CBE & TBE per guidelines, enduring prices are kept confidential and not shared with anyone outside the group and only to relevant people;
• Places PO’s with selected vendors;
• Reviews and approves orders that are within approval limit.
• Provides on-going PO administration including PO revisions, resolution of discrepancies etc. as required during the life-cycle of the order;
• Maintains an updated PO file;
• Expediting Process
• Resolves commercial clarifications with vendors;
• Advices on any potential vendors interested in supply agreements;
• Regularly exchange information on new products and sources, market trends and lessons learnt with other Asso.subsea Teams;
• Administers the bid pricing process;
• Participates in the production of a monthly market watch report;
• Participates in PO close-out;

Requirements

• 3-5 years working experience in similar positions;
• Advance training in Mechanical / Electrical Engineering or similar field of expertise, such as one would receive at a university, technical trade schools etc., or even by multiple years of on the job training;
• Experience of working with technical contracts;
• Experience of Purchasing bespoke, manufactured parts including scheduled deliveries;
• Working knowledge and experience in the maritime industry will be a plus;
• Fully conversant with modern procurement and purchasing techniques is preferable ;
• Clear and effective oral and written communication skills in English language;
• Proficient knowledge of Microsoft Office required;
• Experience of working with ERP systems is to be considered as extra skills;

Benefits

• Fast-paced environment
• Private Health Insurance
• Specialization in a niche market
• Competitive compensation
• Continuous development opportunities

This job description is intended to convey information essential to understand the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties and responsibilities or working conditions associated with the position. All the above are illustrative duties and the post holder will be expected to become involved in a range of work to enable the team to respond effectively to the requirements of the Company.

We are an equal opportunities employer. We are determined that no job applicant or employee receives less favorable treatment on the grounds of sex, pregnancy or maternity, gender re-assignment, sexual orientation, religion or belief, marriage or civil partnership, age, race, or disability. All information will remain confidential to the Company and will be handled in accordance with the requirements of the Personal Data Protection legislation.