Travel Coordinator & Office Assistant

Hellas Gold Single Member S.A. is a gold, silver, lead and zinc mining company headquartered in Athens, Greece.  Since 2004, Hellas Gold operates the Kassandra Mines at N.E. Chalkidiki, under the strictest EU safety and environmental standards and regulations. The Kassandra Mines consist of the operating mine at Olympias the state-of-the-art Kokkinolakkas Tailings Managements Facility and the Skouries project. Evolving a mining history of 25 centuries, Hellas Gold invests in the development of sustainable mining in the region, contributing to the local economic growth and prosperity with investments of more than $1 billion, the employment of 1,600 people, the active support to the local suppliers, and important investments to local community initiatives and projects. Since 2012, Hellas Gold operates as a subsidiary of the Canadian-based Eldorado Gold Corporation, which has over 25 years of experience in exploration, construction and operation of mines around the world.

We live our values in pursuit of our purpose: to find a better way to do things. We aim to break new ground in all that we do. We do this by creating a positive impact today, and for future generations, through our commitment to operating safely, sustainably, and profitably.

The company offers the opportunity to those who wish to express interest in the position of ‘Travel Coordinator & Office Assistant’, for its premises in Thessaloniki. The position will be reported to the Administration Supervisor.

Main Responsibilities:

·      Coordinate, supervise and implement every aspect of both international and domestic travel arrangements for employees, executives, consultants, guests and groups including airfare, hotel, and transportation bookings.

·      Research on optimal travel alternatives.

·      Create detailed itineraries for all travel arrangements and communicate travel details and changes (travel packages) with employees, executives, consultants, guests and individually to the group members.

·      Assist with any requested change quickly.

·      Negotiate rates with vendors to ensure cost-effective travel solutions.

·      Work closely with Administration Supervisor and travelers to provide optimal travel options that meet financial considerations and project needs.

·      Liaises with Finance and Legal to finalize hotel contracts.

·      Assist Accounting, Finance, Tax, and Treasury teams with issues or changes involving travel expenses.

·      Ensure compliance with travel policies and procedures.

·      Provide support to high level travelers during their trips when requested.

·      Maintain accurate travel calendar, travel records and reports.

·      Ensure to compare invoices with genuine travel transactions to validate every charge and forward it to each department assistant.

·      Answer guests' and employees' questions.

·      Provides administrative support to the Administration Supervisor and ensures efficient office operations.

·      Answer, forward and screens phone calls, schedule and coordinates appointments, meetings, events, including registration as necessary.

·      Coordinates logistics for meetings, including room setup and catering.

·      Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.

·      Greets visitors with a positive, helpful attitude and assists in finding their way around the office.

Requirements:

·      Diploma or bachelor’s degree is preferred.

·      Certificate in English of B2 level (a high intermediate level).

·      Proficient in Microsoft Office and ‘back-office’ software.

·      Experience with coordinating travel arrangements would be appreciated.

·      Administrative experience in supporting teams, individual or organization.

·      Excellent communication and interpersonal skills.

·      Strong organizational and time management abilities.

·      Attention to detail and accuracy in booking travel arrangements.

·      Customer service orientation and problem-solving skills.

·      Knowledge in using travel booking software and technology.

·      Flexibility and adaptability to changing travel plans and schedules.

·      Excellent level of organization, ability to understand complicated logistical information and high attention to detail.

·      Communicate with employees, supervisors and travel agencies with professionalism, clarity and accuracy, delivering travel arrangements quickly.

Our company offers a competitive remuneration package that includes an attractive combination of basic salary and benefits, as well as opportunities for development in a challenging work environment.

Inclusion and Diversity

Hellas Gold is an equal opportunities employer. We are committed to promoting an inclusive and diverse workplace where we value and respect every colleague for who they are and provide equality of opportunity so that everyone can fulfill their potential.

If you are looking for a global and dynamic environment, please send us your CV.