Executive Assistant - Contract

The Company

Our client a reputable financial institution organization is seeking a dedicated Executive Assistant to join the team. In this role, you will perform a variety of general team administration tasks to ensure the team runs smoothly and efficiently.

If you thrive in a fast-paced environment, are a proactive problem-solver, and enjoy working with people across all levels, we want to hear from you!

The Role

• Drive the development and implementation of scalable administrative processes to enhance efficiency, consistency, and overall team effectiveness across multiple APAC locations.
• Manage complex, high-volume calendars and coordinate senior-level meetings, ensuring optimal scheduling, prioritization, and best-in-class meeting logistics for both internal and external stakeholders.
• Arrange travel management, including detailed itineraries, visa support, and end-to-end coordination. Ensure timely, accurate submission of expense reports in line with company policies.
• Plan and execute team events, professional development sessions, and internal activities, managing logistics including venue selection, vendor engagement.
• Partner closely with Investment teams, Compliance, Finance, Facilities, and Technology to support onboarding of vendors, office operations, and daily business needs at the desk level.
• Proactively identify operational inefficiencies and design practical solutions, tools, or workflow enhancements to improve service delivery and team productivity.

Your Profile

• Bachelor's degree or equivalent practical experience in business administration or a related discipline
• Minimum 3+ years of administrative support experience, including at least 1 year supporting investment professionals, operations teams, or client-facing functions within financial services or professional services environments
• Fluency in English and Mandarin Chinese (both written and spoken)
• Proven track record in managing complex calendars, travel arrangements, and expense reporting across multiple stakeholders
• Strong experience in coordinating external-facing meetings and events, including vendor management and logistics execution
• Exceptional organizational skills with high attention to detail, and the ability to manage competing priorities in a fast-paced environment
• Demonstrated ability to handle confidential and sensitive information with integrity and discretion

Apply Today

To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted.

Reference No. 67010-0013450022

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