IBD Admin Assistant (12 months contract)

Your new company
You'll be joining a leading global financial institution with a strong presence in Hong Kong, known for its commitment to operational excellence, collaborative culture, and focus on delivering high-quality services.

Your new role
As an Office Administrative Assistant, you will play a key role in supporting the office operations and ensuring smooth administrative processes.
Key responsibilities include:
- Coordinating all aspects of travel arrangements (flights, hotels, ground transportation)
- Preparing and submitting expense reports in compliance with company policy
- Managing general office administration, including pantry and meeting room upkeep
- Organizing logistics for internal and external meetings, including scheduling, materials preparation, catering, and AV setup
- Supporting internal staff events and marketing activities
- Providing backup support for Executive Assistants during absences

What you'll need to succeed
- Proficiency in spoken and written English and Mandarin (Cantonese is a plus)
- Strong MS Office skills (Excel and PowerPoint)
- Excellent organizational skills and attention to detail
- Ability to multitask and work efficiently in a fast-paced environment
- University degree preferred
- Prior experience in administrative support roles is an advantage

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.