Senior Administrative Officer (12 months contract)

We are seeking an exceptional Senior Administrator to take ownership of a broad spectrum of administrative, operational, and coordination responsibilities for our Hong Kong office. This position plays a central role in ensuring seamless office management, overseeing administrative staff, and supporting cross-regional initiatives across Asia Pacific, the US, and EMEA.
This role is ideal for a confident, highly organised professional who thrives in a fast-paced environment, demonstrates sound judgment, and can handle sensitive matters with absolute discretion.

What You'll DoOffice & Administrative Leadership

• Oversee all aspects of office administration, ensuring smooth day-to-day operations.
• Lead, mentor, and allocate work among secretarial and administrative staff.
• Review, improve, and implement workflows, procedures, and document management systems.

Coordination & Relationship Management

• Serve as a key liaison across Asia Pacific, collaborating with global colleagues and internal departments.
• Manage relationships with both internal and external service providers, ensuring service standards are met.
• Support and coordinate cross-team initiatives, including communications and other departmental activities.

Operational Oversight

• Analyse and resolve administrative issues, including sensitive HR-related matters.
• Manage office space planning to support business needs.
• Oversee the provision of IT, business information, printing, translation, and related support services.

Project & Event Management

• Plan and execute both client-facing and internal events.
• Lead special projects from initiation to completion with minimal guidance.
• Assist with marketing-related activities as required.

Governance & Approvals

• Approve, reject, or modify requisitions for travel, office supplies, and related needs.
• Ensure all administrative services meet established standards and compliance expectations.

What You Bring

• Minimum 4 years of experience in administrative or managerial roles; experience within financial institutions is a plus.
• Proven ability to manage administrative staff and handle complex office operations with independent judgment.
• Strong organisational skills with the ability to juggle multiple, sometimes conflicting priorities.
• Excellent interpersonal skills with the ability to work effectively with senior management and external stakeholders.
• High degree of professionalism, discretion, and reliability.
• Native-level English preferred; Cantonese and Mandarin skills are highly valuable.
• Proficiency in MS Word, Excel, PowerPoint, Outlook, and general Windows operations. Experience with Zoom, Teams, and multi-office support is advantageous.
• A positive, proactive, can-do attitude and a commitment to excellence.

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.