Administration Assistant

Mott MacDonald is a management, engineering and development consultancy with 16,000 staff and has a global reach spanning six continents. Our network of 180 principal offices in 140 countries gives us local market insight backed by a world-class expertise to deliver technical excellence for our clients.

We have been established in Hong Kong for over 60 years. Our 600 employees work across multiple sectors covering residential and commercial buildings, transport, infrastructure, utilities, environment and project management. We aim to provide high quality management, engineering and environmental services to both the public and private sectors. Our best known achievements are the Hong Kong International Airport, the Tsing Ma Bridge and the West Kowloon Reclamation.

More recently, we have worked on the Expansion of the Hong Kong International Airport into a Three-Runway System, Central Kowloon Route, Kai Tak Sports Park, Expansion of North District Hospital, Design and Construction of Redevelopment of Queen Mary Hospital Phase 1 main works at Pok Fu Lam Road, international theme park, various other government and private sector consultancies, and projects outside Hong Kong. To support our continuous growth, we are now looking for an experienced professional to join our team.

Equality, diversity and inclusion

We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute

Mott MacDonald is a management, engineering and development consultancy with 16,000 staff and has a global reach spanning six continents. Our network of 180 principal offices in 140 countries gives us local market insight backed by a world-class expertise to deliver technical excellence for our clients. We have been established in Hong Kong for over 60 years.

Your Next challenge

Being a member of Finance team, and under training and supervision of assigned line manager

• Working closely with project managers to complete monthly billing/invoicing and Project invoice allocations.
• Monthly monitoring of billing/invoice status
• Preparing the invoice schedule
• Checking expenses claim
• Supporting Finance team with monthly accounting matters, Purchase Order/Account Payable support, and other Group reporting requirements etc.
• Performing documents checking, data entries, filling and general clerical & office administrative support
• Performing ad hoc duties as assigned

What You’ll Need

• Diploma or equivalent
• More than 2 years of administrative or clerical or order processing relevant experience
• Meticulous, systematic and reliable, with a good attention to detail
• Willingness to learn and cooperate with others
• Good spoken and reading in English and Chinese
• Familiar with Word & Excel

We offer

• Friendly working environment
• Job related training and buddy as system for new joiner getting used to the company

We offer competitive remuneration package including 13th month salary, MPF plan, Group medical and life insurance .

Interested parties, please click 'Apply now' to submit your application with full resume including your current and expected salary online.

To explore more opportunities with us, please visit

All personal data collected will be treated in strict confidence and be used for recruitment purpose only.

We are an equal opportunity employer and value diversity at our company. We do not discriminate, and take positive steps to create an inclusive culture.