Finance and Operations Manager

Come join the Canadian Chamber of Commerce in Hong Kong as our Finance & Operations Manager! Our office thrives on fresh ideas, is abuzz with collaborations, all with the aim to bring value, access and engagement to our 2400 members! Our colleagues are a mix of Canadians and local Hong Kongers who espouse the Canadian values of inclusion, respect, sustainability and the love of the great outdoors. The position reports directly to our Executive Director and will work closely with all other departments within the Chamber.

 

Purpose of Position
Finance & Operations Manager position is to oversee the financial, human resources, board administration, and office management functions of the Canadian Chamber of Commerce in Hong Kong. The role involves managing accounting and financial planning, supporting human resources activities, providing administrative support for the executive committee and annual
general meetings, and ensuring the smooth operation of the organization's office and compliance with relevant laws and regulations.

Job Description

Financial Planning & Analysis
● Handling all rounded accounting functions, month-end closing, budgeting & forecasting and accounting schedules; audit; annual tax filing;
● Works with the Executive Director to develop annual budget for the Executive Committee approval; monitors revenue and operations-related expenses against the approved budget and reports on variances each month.

Human Resources
● Handling all rounded human resources affairs including monthly payroll, MPF, employee compensation, group medical insurances & recruitment.
● Directs the preparation of information requested or required for compliance with laws. Serves as the primary contact with outside agencies.

Board Administration and Governance
● Provides administrative support for the Executive Committee, the Executive Director, including meeting arrangements, preparing and distributing meeting
materials, taking minutes, action item follow-up.
● Assists the Chamber’s Company Secretary in the preparation of Annual General Meeting and filing of statutory returns to the Companies Registry subsequent to the meeting.

Office Management & Compliance
● Reviews contracts, oversees insurance policies, ensures smooth operation of equipment and inventory.
● Researches, analyzes and evaluates vendors and recommends new vendor purchases.
● Serves as primary liaison in addressing legal issues e.g. copyright, licensing
● Assists with other sections, initiatives, and supports the Executive Director as required.

 

Requirement
• Degree in Accounting/Finance/Business Administration or related disciplines.
• Minimum 5-8 years of experience and proven record of stability.
• Responsible, self-motivated, agile and organized.
• Sensitivity in dealing with confidential matters and with multiple stakeholders.
• Ability to be resourceful, solution focused, and proactive when issues arise.
• Ability to work effectively with a small team and support other departments.
• Proficiency in MS Office and MYOB functionalities.
• Fluency in English, written and spoken.
• Strong inter-personnel skills.
• Client service approach.
• Ability to work in a fast-paced work environment, strong time management skills.
• Capable of tracking deadlines, managing changing schedules and multi-tasking.
• Immediately available or under short notice is highly preferable.

 

Only shortlisted candidates will be notified.
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