Administrator, Professional Learning

ABOUT US

The English Schools Foundation (ESF) is the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach to learning and by inspiring curious minds.
There are over 18,000 students from 75 different nationalities in ESF kindergartens, primary, secondary and all-through schools. About 70% of our students have parents who are permanent residents of Hong Kong.
ESF is proud of the high academic and wider achievements of our students. In 2020, 22 ESF students achieved the perfect score of 45 points in the IB Diploma examinations; more than 95% go on to leading universities worldwide.

ABOUT THE TEAM

The English Schools Foundation (ESF) is a modern, well-managed educational organisation, committed to offering an international education to students drawn from over 70 countries. We are proud to be at the forefront of the educational hub in Hong Kong. We actively take advantage of the opportunities that Hong Kong offers as Asia’s world city and the principal gate-way to China.

The curriculum, leading to the International Baccalaureate, is adapted to Hong Kong, and the Asia Pacific region. ESF’s 1,100 teachers are highly qualified bringing with them experience from Australia, Canada, New Zealand, the United States, the UK and many other international school systems. All schools offer a broad range of out-of-school activities in Hong Kong and overseas.

ESF has over 18,000 students. Our culture is one of joy in learning and pride in achievement. The great majority of our students study for the IB Diploma and gain entry to universities all over the world. ESF has a long-standing commitment to children with individual needs and is the principal provider for English-speaking children with special educational needs in Hong Kong. For further details about ESF, please visit our website at

JOB DESCRIPTION

Summary

The position will support the Head of Professional Learning and the Business & Events Manager with organisational and logistical support for all departmental workshops, programmes and conferences across the Foundation.

Main Accountabilities

• Perform administrative support to the professional learning services
• Assist in organising and coordinating all ESF CPD-related events, workshops, programmes and conferences, from preparation to on-site support and post-event evaluations
• Provide on-site support for all events (face-to-face, hybrid and online)
• Support event registration through internal platforms and external systems
• Prepare all related documents to ensure external speakers or consultants are legitimately working in Hong Kong, including consultancy agreements and working visa applications
• Work closely with the school-site teams for logistics arrangements
• Liaise and negotiate with external vendors and suppliers for event logistics and productions, including venue providers, hotels, catering companies, event agencies, AV suppliers, wholesale companies, coach rental companies, etc.
• Assist in the procurement procedures for the acquisition of resources and services
• Consolidate invoices and supporting documentation for the finance team
• Prepare post-event reports when necessary
• Any other reasonable activity at the request of the Business & Events Manager and Head of Professional Learning

Requirements

• 4 years of relevant experience in organising events, conferences and workshops
• Highly organised and detail-oriented
• Multi-task and excellent time management skills
• Excellent hands-on experience using Microsoft Office (Excel, Word, PowerPoint) and Google applications (Google Drive, Gmail, calendar, sheets, docs, forms, slides, analytics)
• Good command of written and spoken English and Chinese (Cantonese & Mandarin)
• Fast learner and flexibly adapts to changes
• Work independently
• Willing to work on weekends if needed 

Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date.

By applying for this position, your application may be considered for other opportunities (senior-level roles, head of department, etc.) within ESF.

ESF is an Equal Opportunities Employer

The English Schools Foundation (ESF) is fully committed to providing equal employment opportunity. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.

Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.

Aligned with the recommendations of the International Task Force on Child Protection, we hold ourselves to a high standard of effective recruiting practices with specific attention to child protection.