Assistant Facility & Operations Manager

At least 3 years of experience in facility management/event operations. Good knowledge in Health/Safety, Environmental sustainability & security

Job Description

• Facility Maintenance
  • Supervise and manage Facility Management vendor, monitor their service quality and ensure deadlines are met
  • Conduct regular office inspections to identify area needing attention
  • Upkeep of company’s properties, regular maintenance of facilities and equipment
  • Monitor the standards of maintenance, security and cleaning services of the properties

 

• Health and Safety / Security
  • Attend regular health and safety meetings, assist with the gathering of health and safety related data and information in the APAC region and assist with the compiling of health and safety report
  • Implement safety instructions, monitor office operations are in compliance with company’s H&S standards and meeting building’s requirement.
  • Conduct Security risk assessments and regular environmental Health and Safety inspections
  • Conduct detail incident / accident investigation, propose remedial and solution for preventative action

 

• Sustainability
  • Join the office Green team and Paperless workstream and attend regular meetings hosted by the above teams and assist to deliver the objectives of these teams
  • Work with internal teams to build awareness and support / facilitate sustainability promotion activities 
  • Collaborate with BMO stakeholders to improve overall sustainability performance
  • Manage sustainability database and records, submit annual reports on energy consumption, waste management

 

• Operations support
  • Support internal operations team in event set-up
  • Monitor external suppliers to ensure building regulations are comply with during set-up
  • Handle ad-hoc tasks / projects assigned by line manager
  • Manage suppliers’ purchase order and invoices

 

Qualifications and Skills:

• At lease 3 years experience in facility management and event operations
• Good knowledge in Health & Safety, Environmental Sustainability and Security measures
• Detail-oriented, hands-on attitude and willing to handle both physical and administrative tasks
• Collaborative, can-do attitude, results-driven, mature, organized and meticulous. A self-motivated team player who can work independently.
• Good communication skills. Fluent in both English and Chinese (written and verbal).

 

*** Candidates who are less qualified can be considered for the position of “Senior Facility & Operations Officer”.

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