Assistant Manager (Administration)

Major Responsibilities

• Responsible for managing general office administration, office renovation and relocation projects, reinstatement work and office improvement works
• Assist in business as usual (BAU) tasks of Administration team, such as office repairs and maintenance works and lease renewal of office premises
• Perform sourcing, analyze and exercise cost control on all purchases to optimize the pricing and product quality
• Assist in reviewing and arranging the take-out of insurance policies for the Company’s perceived financial risks and office insurance including office perils and computer insurance
• Handle the procurement of office supplies, furniture and equipment and maintain an up-to-date inventory record
• Review and maintain office administration policies and procedures including operating procedures, procurement guidelines and physical access control procedures
• Manage and ensure general administration services including reception services and deliverables are in compliance with the corresponding statutory regulations, Company internal policies and guidelines, etc.
• Liaise with building management offices and/or relevant parties in the areas of maintenance, building facilities and general services
• Organize Company events and functions such as annual dinner, Christmas parties, guest visits and external promotional events, etc.

Requirements

• University education with at least 5 years of relevant experience in office administration and premises management; solid exposure in project co-ordination and management is preferred
• Previous experience in handling renovation, interior fitting-out work, office relocation and facility management will be an advantage
• Well-organised, mature, self-motivated, independent, good team player and able to work under pressure
• Proficiency in English business writing with strong analytical skills
• Good command of written and spoken English and Chinese
• Good knowledge of computer applications, such as MS Word, Excel, Powerpoint, PDF, etc.
• Willing to provide ad hoc support during non-office hours or adverse weather conditions if required
• Candidates with more experience may be considered for a more senior position