Assistant Manager (Administration)

Hong Kong Interbank Clearing Limited

Hong Kong Interbank Clearing Limited (HKICL) is a private company jointly owned by the Hong Kong Monetary Authority (HKMA) and The Hong Kong Association of Banks. The key objective of HKICL is to develop and operate a safe and efficient multi-currency and multi-dimensional financial infrastructure in Hong Kong. At present, it operates an integrated financial infrastructure platform for: 

• interbank large-value fund transfers denominated in HKD, USD, Euro and RMB; 
• interbank money settlement of equity and debt securities transactions in Hong Kong via linkage established with the Hong Kong Securities Clearing Company Limited and Central Moneymarkets Unit (CMU) system; 
• interbank small-value fund transfers denominated in HKD and RMB, i.e. the HKD and RMB Faster Payment System;
• interbank clearing and/or money settlement of retail payments in Hong Kong such as paper cheques, autocredits, credit card payments, etc.; and 
• the HKMA’s CMU system as a computer operator.

Major Responsibilities

• Responsible for managing general office administration, office renovation and relocation projects, reinstatement work and office improvement works
• Assist in business as usual (BAU) tasks of Administration team, such as office repairs and maintenance works and lease renewal of office premises
• Perform sourcing, analyze and exercise cost control on all purchases to optimize the pricing and product quality
• Assist in reviewing and arranging the take-out of insurance policies for the Company’s perceived financial risks and office insurance including office perils and computer insurance
• Handle the procurement of office supplies, furniture and equipment and maintain an up-to-date inventory record 
• Review and maintain office administration policies and procedures including operating procedures, procurement guidelines and physical access control procedures
• Manage and ensure general administration services including reception services and deliverables are in compliance with the corresponding statutory regulations, Company internal policies and guidelines, etc.
• Liaise with building management offices and/or relevant parties in the areas of maintenance, building facilities and general services
• Organize Company events and functions such as annual dinner, Christmas parties, guest visits and external promotional events, etc.
  
   

Requirements

• University education with at least 5 years of relevant experience in office administration and premises management; solid exposure in project co-ordination and management is preferred 
• Previous experience in handling renovation, interior fitting-out work, office relocation and facility management will be an advantage
• Well-organised, mature, self-motivated, independent, good team player and able to work under pressure 
• Proficiency in English business writing with strong analytical skills
• Good command of written and spoken English and Chinese
• Good knowledge of computer applications, such as MS Word, Excel, Powerpoint, PDF, etc.
• Willing to provide ad hoc support during non-office hours or adverse weather conditions if required
• Candidates with more experience may be considered for a more senior position

How to Apply Interested parties please send your curriculum vitae stating your current and expected salaries, and contact phone number to the Human Resources Division, Unit B, 25/F, MG Tower, 133 Hoi Bun Road, Kwun Tong, Kowloon or by clicking the "APPLY NOW" button below: All applications and personal information collected will be treated in strict confidence and only be used for the purpose of recruitment and selection. The information collected will be accessed by our authorized personnel only. Those applicants not contacted by the Human Resources Division within two months from their application date should consider their applications filed for future reference which will be retained for one year for possible future job matching, and destroyed after the expiry of one year. All applications applied through our system will be delivered directly to the advertiser and privacy of personal data of the applicant will be ensured with security.