Billing Assistant

Under immediate supervision of the Office Administrator and Supervisors, the Billing Assistant is expected to perform all job duties with a commitment to providing superior service to clients and Firm personnel, producing quality work products and maintaining an atmosphere of teamwork and continuous improvement. Above all, the Assistant must fulfill the needs of the Office in a manner which is consistent with the Firm's visions and values.

 

Responsibilities

• Maintain expertise of the Firm’s billing systems
• Work with Client Service Lawyer(s) to ensure timely and accurate billing and collections
• Assist with the application of alternative billing arrangements and annual review and approval of the same
• Review time/expense charges to ensure accuracy and conformity to Client Billing Guidelines
• Issue draft bills that meet lawyer/client requirements for lawyer’s review
• Incorporate edits made by billing lawyers
• Maintain expertise of electronic billing vendors, and upload/monitor invoice submission
• Monitor client pipeline (unbilled amounts and accounts receivable), and enter relevant comments in Pipeline Control System
• Prepare ad hoc reports when required

 

Requirements

• Degree holder, preferably in Accounting or Finance but not a must
• Excellent written and spoken English and Mandarin
• Good interpersonal skill
• Well-organized and ability to multi-task and prioritize
• Team player, proactive, ability to work independently and escalate issues when necessary
• Proficiency in Microsoft Office with advanced knowledge of Excel

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