Executive Assistant

Job Description :

Executive Assistant (at the rank of Clerk II) in IT Unit of the Clinical Trials Centre (Ref.: 526751)

The Clinical Trials Centre (HKU-CTC) is a leading clinical trials management platform established under the University of Hong Kong LKS Faculty of Medicine (HKUMed) and is dedicated to managing and facilitating international-standard clinical trials on new drugs, medical devices and medical technologies. HKU-CTC offers long-term development opportunities to passionate talents who pursue career advancement and success.

Main Responsibilities

• Maintain accurate inventory records of IT assets, including tracking and updating stock levels, conducting regular audits, and managing asset disposal
• Provide administrative support to the IT team, including coordinating meetings, managing calendars, and coordinate with external parties
• Collaborate with the IT team to ensure timely delivery of IT equipment and support to end-users and
• Coordinate procurement-related activities, including researching and selecting vendors, obtaining quotes, and placing orders for IT equipment, software, and services.

Requirements

• Higher Diploma, Associate Degree or above
• Proficient in Microsoft Office and Windows systems
• Strong communication, troubleshooting, and multi-tasking skills
• Ability to work both independently and collaboratively as part of a team
• Attention to details with a high level of accuracy and
• Fluent in English and Chinese.

The appointment will be made on a two-year fixed-term full-time contract, to commence as soon as possible with the possibility of renewal subject to satisfactory performance. A highly competitive salary commensurate with qualifications and experience will be offered, together with contract-end gratuity and University contribution to a retirement benefits scheme at 10% of basic salary. Other benefits include annual leave and medical benefits.

Application Procedure

The University only accepts online applications for the above post. Applicants should apply online at the University's career site () and upload an up-to-date C.V. Review of applications will start from June 12, 2024 and continue until June 28, 2024 or until the post is filled, whichever is earlier.