Executive Assistant / Administrative Assistant

DEPARTMENT OF CIVIL AND ENVIRONMENTAL ENGINEERING

Executive Assistant / Administrative Assistant (Ref. 240425004-IE)

Duties

The appointee will be required to:

(a) provide support to the marketing activities of the Department, including preparation of promotional leaflets and updating of brochures and newsletters;

(b) assist in all kinds of departmental events, including the Department’s anniversary celebration activities, secondary school visits, Information Day, Graduation Ceremony, student orientation, departmental retreats, workshops, seminars and conferences, and prepare promotion posters of the related activities;

(c) maintain social media accounts and general inquiry accounts;

(d) assist in organising meetings and events, including setup of online meetings and interviews;

(e) assist in data management and report compilation;

(f) render support to office administration and daily operation of the Department; and

(g) perform any other duties as assigned by the Head of Unit or his/her delegates.

Qualifications

Applicants should:

(a) have a recognised degree and preferably with some relevant working experience; OR five passes in HKCEE including English Language (at least Grade C if Syllabus A; Level 2 if results are obtained from 2007 onwards), Chinese Language (Level 2 if results are obtained from 2007 onwards) and Mathematics; or a combination of results in five HKDSE subjects of Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects / Grade E in Other Language subjects, and the five subjects must include English Language, Chinese Language and Mathematics;

(b) have a good command of both written and spoken English and Chinese, with fluency in Putonghua being an advantage;

(c) have proficiency in computer skills, including the use of Internet, social media platforms and MS Office applications, i.e. Chinese word processing, Excel, PowerPoint, and Outlook;

(d) be pleasant and have a positive attitude in customer service; and

(e) be able to work in a team, and have good communication, interpersonal and organisational skills.

Preference will be given to those with relevant work experience in tertiary institutions or similar organisations. 

Conditions of Service

A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.

Application

Please submit an application through PolyU’s career website ( Consideration of applications will commence on 2 May 2024 until the position is filled . The University’s Personal Information Collection Statement for recruitment can be found at

PolyU is an equal opportunity employer committed to diversity and inclusivity. All qualified applicants will receive consideration for employment without regard to gender, ethnicity, nationality, family status or physical or mental disabilities.