Executive Assistant / Personal Assistant

Responsibilities:

• Provide full spectrum of personal and business support to executives;
• Creating and managing documents and materials, files, schedules and correspondence;
• Liaise with internal and external parties for business activities, project management, etc.
• Manage calendar, coordinate meetings, events, organize daily schedules and travel arrangement;
• Handle business correspondence, confidential documents and other administrative duties;
• Research and data gathering as assigned by Executives or Head of Operations, and other managers for the office;
• Facilitate invoicing and payment registration with Accounts department;
• Assist to create a dynamic and warm team working environment;
• Willing to handle multi-tasks and ad hoc assignment as required

 

Qualifications:

• Candidates with a minimum 1-2 years of in a professional environment;
• Strong communication and interpersonal skills;
• Good command of spoken and written Chinese and English;
• Highly discreet and sensitive to confidential information and figures;
• Good time management skills and multi-tasking capabilities, able to work with tight deadlines in a dynamic environment;
• Familiar with MS Outlook, Excel, PowerPoint and Zoom;
• Strong sense of responsibility, well-organized to follow through;
• Able to adapt to fast-paced and ad-hoc working environment

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