Executive Assistant to Director

About Our Client Our client is a large-scale commercial group, they are now seeking for an Executive Assistant to serve their Director on all-round secretarial and administrative support. About The Role:

• Manage complex calendars for the Director, including scheduling meetings, appointments, and travel arrangements.
• Act as a gatekeeper, screening and redirecting incoming calls, emails, and other communications as necessary.
• Coordinate and prioritize multiple tasks and projects simultaneously, ensuring timely completion.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Conduct research and gather information to support the Director in making informed decisions.
• Liaise with internal and external stakeholders, maintaining effective communication on behalf of the Director.
• Arrange and coordinate meetings, conferences, and events, both locally and internationally.
• Assist with personal matters, such as managing personal appointments, reservations, and travel arrangements.
• Anticipate the needs of the Director and proactively provide support to optimize their productivity.
• Undertake ad-hoc administrative tasks and projects as assigned by the Director.

The Successful Applicant:

• 3 years or above experience as an Executive Assistant, Personal Assistant, or similar role, preferably supporting senior executive.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong attention to detail and accuracy in all work.
• Ability to work independently, anticipate needs, and take initiative.
• Flexibility and adaptability to changing priorities and last-minute changes.
• Energetic and proactive approach to problem-solving.
• Open to candidates from all industry backgrounds.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent verbal and written communication skills in English and Chinese.

Click " Apply Now " to apply for this position or call Candy So at f or a confidential discussion. All information collected will be kept in strict confidence and will be used for recruitment purpose only.