Lower Primary Secretary

Hong Kong International School (HKIS) serves over 2,800 Reception 1 through Grade 12 students from around the world. HKIS is an American, Christian school in an international setting, and a culturally diverse community of more than 40 nationalities. We believe in and live out our Mission statement:

Dedicating our minds to inquiry, our hearts to compassion,

and our lives to service and global understanding

An American-style education, grounded in the Christian faith,

and respecting the spiritual lives of all

We are currently recruiting for the following position:

Provide general secretarial and administrative support to ensure the smooth running of the Lower Primary Office.

KEY AREAS OF RESPONSIBILITY

Secretarial and Administration:  

Provide timely and effective secretarial and administrative support to ensure that the Principal is kept well informed and is prepared to perform his/her respective roles and responsibilities. Additionally, handle the following for the Principal: 

• sort incoming mail and documents for signatures
• manage ongoing correspondence
• prepare for meetings and committee work
• create agendas and minutes for various meetings
• keep committee binders well-organized and current
• create PowerPoint presentations
• work on school calendar with all division representatives.

Office Management:

Ensure that the LP office staff maintains an orderly, professional and welcoming atmosphere that serves the need of the faculty, parents, and children. Lead regular meetings with secretarial staff, to ensure open communication, timely planning and shared responsibilities. 

Publications:

Weekly communication of the Faculty Bulletin in order to keep the community abreast of current and forthcoming events. Complete seasonal tasks including the creation, maintenance and distribution of the school calendar and updating of various parent handbooks (i.e. Literacy Handbook, Math Handbook, Chinese Studies Handbook), and staff handbook.

School Records And Student Learning Data :

Maintain all new students and existing cumulative records on schoolwide database (SASI) to ensure the database is kept up-to-date constantly. Collect student learning data regularly for analysis.

Day to Day Administrative Operations:

Share with secretarial staff various day-to-day administrative operations of the Lower Primary Office. This includes handling calls and enquiries, official school mailings, copying documents, preparation for school events and visitors and providing general administrative support as needed.

Other : 

Undertake any other duties and functions as required which will help impact and strengthen the contributions of the division and improve overall operations.

EXPERIENCE AND QUALIFICATIONS

Education:

• Secretarial /Office Management training or relevant other education  

Experience:

• 5 to 7 years secretarial experience 

Required Skills:

• Proficient using Microsoft office applications
• Good spoken and written English, Cantonese an advantage 
• Excellent organisational and interpersonal skills.

We invite you to learn more about our school and discover for yourself career opportunities in our remarkable HKIS community at 

Interested candidates please forward your updated resume together with a cover letter and references by clicking the “Apply now” button.

We look forward to hearing from you!