Purchasing Officer

The Canadian International School of Hong Kong is looking for a Purchasing Officer to join our Purchasing Department.

 

Reporting to the Purchasing Manager, the Purchasing Officer holds the responsibility for the daily routine procurement activities. These include managing inquiries, maintaining comprehensive product and vendor information, sourcing goods and services, processing purchase orders, ensuring timely delivery, inspecting and organizing inventory, updating databases, collaborating with various departments, and works as part of a team to promptly address CDNIS needs. All tasks are performed using a combination of computerized and manual systems while adhering to relevant regulations, policies, and procedures.

 

Duties & Responsibilities

• Collaborate with the Procurement Manager to handle, review, and update daily purchase requests related to school operations.
• Handle the process for school operational purchases, including equipment, curriculum materials, and teaching aids, ensuring they align with CDNIS's vision.
• Review requisitions and advise users on the appropriateness and adequacy of the specifications for a variety of goods and services.
• Conduct sourcing, price & specification comparisons, negotiating with suppliers, and building a reliable supplier base with long-term partnerships.
• Foster strong relationships with teachers, administrators, and other internal stakeholders to provide efficient purchasing resources based on their requirements.
• Manage the arrival, delivery, inspection and storage of inventory and supplies with ensuring proper handling. 
• Collaborate with the Finance Department to facilitate smooth payment processing and maintain accurate records of goods receipts in accordance with internal protocols.
• Assist in ad hoc projects or tasks as instructed
• Perform general administrative tasks such as recording purchase data (using the Purchasing Portal & SAP), conducting stocktaking, maintaining petty cash, handling import documents, updating reports, among other responsibilities.

 

Required Qualifications & Experience

• Diploma holder or above in Purchasing or Business Administration. 
• Experience in the purchasing field is preferable. Good sourcing network with product knowledge.
• Minimum of 2 years relevant working experience 
• Mature, be adaptable, able to work under pressure and recognizing the importance of completing tasks in a timely manner
• Self-motivated, strong sense of responsibilities and customer service / experience
• Good command in written and spoken English and Chinese (Cantonese and Putonghua)
• Strong computer skills and familiar with ERP Systems and hands-on experience with SAP.
• Knowledge of appropriate purchasing related regulations, e.g. Independent Commission Against Corruption (ICAC) regulations. OR an equivalent combination of training and experience
• Proficient in Microsoft Office (Word, Excel, Chinese Word Processing) and related Purchasing System

 

Application Procedures

Please include a covering letter, a detailed résumé, expected salary, the names and contact information of three references and send by email.

CDNIS reserves the right to make an appointment at any time, even before the deadline mentioned if an exceptional candidate is identified early in the process. For this reason, interested and qualified candidates are encouraged to apply at the earliest possible time.

 

Safety is Our First Priority

CDNIS believes that every child has the right to grow up in a healthy, safe, secure and supportive environment. As an institution CDNIS prioritises and promotes child protection above all else and adopts a strict zero tolerance policy towards the mistreatment or abuse of children.

CDNIS supports the International Task Force on Child Protection (ITFCP) Reports and Recommendations and we hold ourselves to a high standard of effective recruitment practices with specific attention to Child Protection.

As part of our safer recruitment procedures, CDNIS conducts pre-employment reference checks before confirming any appointment. Furthermore, CDNIS requests all successful candidates to undergo criminal record checks at their local police and/or Sexual Conviction Record Check (SCRC) in Hong Kong.

Personal data is collected and used for recruitment purposes only. 

 

All applications applied through our system will be delivered directly to the advertiser and privacy of personal data of the applicant will be ensured with security.