Senior Secretary

CK Hutchison , head office of a diversified group of companies with about 16,000 employees in Hong Kong and an additional 293,000 employees worldwide, invites high calibre and self-motivated individuals to join our organisation.

Working with a Senior Personal Assistant, the incumbent will be responsible for providing comprehensive secretarial and administrative supports to a senior executive of the CK Hutchison Group.

Responsibilities:

• Manage and monitor the senior executive’s calendar, schedule meetings and appointments
• Screen and prioritize incoming phone calls, mails and emails in a professional manner
• Communicate closely with different parties for meeting, teleconference and video conference arrangements
• Coordinate corresponding travel and accommodation arrangements for oversea trips
• Provide a full spectrum of clerical supports such as scanning, filing, in/out tray, replenishment of materials
• Maintain proper and accurate filing records and systems
• Handle sensitive information with utmost confidentiality and professionalism
• Assist in the preparation of management reports, presentation materials, business correspondences and arrange approval signatures
• Liaise with internal and external parties to ensure smooth execution of tasks and events
• Perform ad-hoc duties as assigned by superiors

Requirements:

• Matriculated with formal secretarial training
• Minimum 8-10 years’ relevant experience. Experience in serving senior executives in a sizable organization is advantageous
• High proficiency in Microsoft Office applications
• Strong sense of confidentiality and responsibility
• Ability to work independently and under pressure
• Meticulous, mature and well-organized with effective interpersonal skills
• Excellent command of spoken and written English and Chinese

Salary and benefits will be commensurate with experience and competence. Please forward detailed resume with indication of expected salary quoting our reference through Apply now.

We are an equal opportunity employer and welcome applications from all qualified candidates. Personal data collected will be treated in the strictest confidence and handled confidentially by authorised personnel for recruitment-related purposes only within the CK Hutchison Group of companies.

Applicants not having heard from us within six weeks of the date of application may consider their applications unsuccessful. The personal data of unsuccessful applicants will be destroyed after the recruitment exercise pursuant to the requirements of the Personal Data (Privacy) Ordinance in Hong Kong.