Senior Administrative Officer / Administrative Officer, Office of the Faculty of Business

Lingnan University  is one of the eight publicly funded institutions in the Hong Kong Special Administrative Region (HKSAR) with the longest established tradition among the local institutions of higher education. Lingnan University is a global leader in providing quality education focusing on whole-person development and conducting high-impact research for a better world. Moving forward, Lingnan University aspires to become a leading research-intensive liberal arts institution in the digital era.

Lingnan University’s Faculties of Arts, Business, Social Sciences, School of Data Science, School of Graduate Studies, and School of Interdisciplinary Studies run undergraduate, taught postgraduate and research postgraduate programmes. Its liberal arts education model blends the arts, science, and elements around human and humanities. Lingnan University strives to enhance innovation and technology research to drive a positive impact in the society and the world. Building upon Lingnan University’s existing strength in combining the best of the Chinese and Western liberal arts traditions, the University will leverage its geographical strength in the Northern Metropolis and pioneer the liberal arts education model in the Greater Bay Area (GBA) and beyond. Further information about Lingnan University is available at

Applications are now invited for the following post:

Senior Administrative Officer / Administrative Officer
Office of the Faculty of Business
(Post Ref.:24/204)

The Faculty of Business is an AACSB-accredited one aiming at continuous improvements of our academic level and education service in the liberal arts setting. The Faculty plays an important role in educating students about cutting-edge, practical knowledge and skills, improving students' academic and professional capabilities, as well as enhancing students' awareness on social responsibilities. Furthermore, we have been devoting every effort to the sustainable development of Lingnan University in the academic community and the substantive realization of our values and mission in the Hong Kong society and the world.

The appointee is expected to take up a wide range of administrative duties to the Doctor of Business Administration in Global Digital Economy and Governance Programme, with a focus on programme admission and promotion. Major duties include but are not limited to:

Responsibilities

• Assist the Programme Director in planning, coordinating and managing the programme
• Provide support to matters pertaining to student admission, visa applications and registration
• Administer document verification processes and ensure the admission procedures adhere to the university regulations
• Implement programme promotion plan and prepare publicity materials 
• Maintain student record and handle with programme enquiries
• Process purchases, reimbursement, payments and other related matters
• Liaise with internal and external parties
• Assist with the coordination of learning activities, information sessions, orientation, alumni events and seminars
• Perform other duties as assigned by supervisor(s)

The appointee may also be required to undertake certain administrative duties for Hong Kong Institute of Business Studies (HKIBS), the research institute of the Faculty of Business.

Requirements

• A bachelor’s degree or above. Preference will be given to candidates with work experience in supporting taught postgraduate programmes
• A good command of written and spoken English and Chinese (including Putonghua)
• Strong report writing ability and good analytical skill to carry out administrative duties independently and efficiently
• A high level of competence in MS office applications and CMS management
• Have great willingness to assume various responsibilities with a passionate attitude, and be able to work with minimum supervision and under a tight working schedule
• Good knowledge of tertiary education system of the Mainland China
• Travels to the Mainland China are required

Candidates with less/more experience will also be considered for appointment at a relevant rank. Shortlisted candidates will be invited to attend a written test.

Applicants should provide a CV, a cover letter and information about their work experience and academic qualifications.

Salary and Fringe Benefits
The rank and commencing salary will be competitive and commensurate with qualifications and experience. Fringe benefits, where applicable, include annual leave, medical and dental benefits, mandatory provident fund, and gratuity.

Application Procedure (online application only)
Please click "Apply Now" to submit your application. Personal data collected will be used for recruitment purposes only.

We are an equal opportunities employer. Review of applications will start from early June 2024 and will continue until the post is filled. Qualified candidates are advised to submit their applications early for consideration.

The University reserves the right not to make an appointment for the post advertised, or to fill the post by invitation or by search. We regret that only shortlisted candidates will be notified.