Receptionist cum secretary

We are a new set of barristers' chambers which has just opened in mid-June 2024, and have an immediate opening of a receptionist cum secretary position.

Job description:

The candidate is expected to ensure that our chambers run effectively and smoothly, and to provide secretarial and administrative support to the barristers in our chambers; day-to-day tasks include:

• answering telephone calls and taking messages in a professional manner;
• handling mail, faxes, emails and other deliveries efficiently;
• welcoming visitors to our chambers with courtesy and respect;
• maintaining our reception area, meeting room, common areas and barristers’ offices in a clean and tidy manner at all times;
• overseeing our chambers’ general appearance and equipment / facilities maintenance, as well as keeping supplies well stocked;
• managing meeting room schedules effectively;
• typing documents quickly and accurately;
• organising and managing our barristers’ diaries effectively;
• liaising with instructing solicitors and other professional bodies / clients efficiently;
• maintaining our chambers’ financial records and petty cash properly, and assisting in managing our chambers’ accounts and expenses.

Job requirements:

We look for a candidate with secretarial experience in barristers’ chambers or solicitors’ firms who:

• is able to commence duty no later than early July 2024;
• shows strong sense of responsibility and displays impeccable integrity in confidential matters;
• has excellent telephone manner;
• has solid English and Chinese written and verbal communication skills;
• has good administrative and organisational skills;
• is proficient in PC applications including MS Word, MS Outlook, Excel, PowerPoint and Chinese word processing, and has good typing speed and skills;
• has meticulous attention to detail;
• has basic accounting knowledge.