Admin & Finance Manager (Dual Role)

Job Title: Admin & Finance Manager (Dual Role)

Location: Central, Hong Kong

Our client is a legal service consulting firm providing cross-border legal advisory, regulatory compliance, and dispute resolution support to corporate clients.

The Opportunity

This is a standalone, dual-role position combining office management and finance management. It is ideal for a hands-on professional who thrives in a professional services setting and can bridge operational and financial functions.

Key Responsibilities

Office Admin Management (approx. 60%)

1. Oversee daily office operations, including supplies, equipment, vendor and building management.
2. Coordinate HR administration: onboarding/offboarding, leave records, staff events, liaison with external HR advisors.
3. Ensure compliance with local regulations for a legal consulting firm (licensing, insurance, filings).
4. Manage internal schedules, travel arrangements, and meeting coordination, particularly for visiting mainland partners.
5. Maintain a professional, efficient, and legally compliant workplace.

Finance Management (approx. 40%)

1. Handle full or partial set of books (AP/AR, general ledger, bank reconciliation) using accounting software.
2. Process monthly payroll, MPF contributions, expense reimbursements, and client billing.
3. Prepare monthly financial reports (P&L, cash flow, budget vs actuals).
4. Liaise with external auditors, tax advisors, and banks; support annual audit and Hong Kong Profits Tax filing.
5. Manage client retainer accounts, fee collection, and cost control.

Candidate Profile – Essential Requirements

1. Education: Bachelor’s degree in accounting, Finance, Business Administration, or related field.
2. Experience: 3–5 years of combined office management and finance experience, ideally within a law firm, legal consultancy, or other professional services firm.
3. Language: Fluent in English and Chinese (Mandarin and Cantonese)
4. Technical Skills: Hands-on with accounting software (e.g., QuickBooks, Xero, Peachtree) and MS Office (Excel, Word).
5. Local Knowledge: Working knowledge of Hong Kong Employment Ordinance, MPF regulations, and Profits Tax compliance.
6. Soft Skills: Highly organized, able to work independently, discreet with confidential information.

Preferred but Not Required

1. Prior experience in a legal or consulting environment.
2. Qualified HKICPA / ACCA.

Please send an updated resume in English to our Managing Partner at ec(at)Harbridgepartners(dot)com

Interested in this and other roles? Please send an updated resume in English to CV[@]harbridgepartners[dot]com

Or contact +852 2523 9955 – and ask for Vanessa Wang, Edward Chen, Richard Liu, Jerry Tang.

Harbridge Partners Limited

Employment Agency License: 79129