Administration Executive, Editorial Administration

About the Team: 
Editorial Administration

Purpose of the Position:

Work with the Editorial administration team in carrying out administrative support for the newsroom, including to support the commissioning editors in signing up contributors and processing contributor fees.

In this role, you will: 

Responsible for general admin support for Editorial department by

• Ensuring smooth travel logistics for Editorial staff by arranging flights and accommodations, visa application, media accreditations, etc.
• Maintaining effective communications with bureau managers / bureau chiefs in mainland China, US and Singapore and extending remote support; 
• Handling the procurement and stock keeping of newsroom equipment and office supplies; maintaining positive relationships with service vendors and negotiating the best economic offers for the company;
• Managing part time drivers’ monthly roster, press car related matters and payments;
• Managing senior editor’s calendar and organising meetings;
• Organising departmental celebrations and activities;
• Standing in for teammates during their absence.

Skills and Experience that will lead to success:

• Degree graduates or above
• Minimum 5 years solid administrative experience
• A good team player with a pleasant personality
• Excellent communication skills, native English speaker preferred but not a must
• Knowledge of written Chinese and spoken Mandarin preferred
• Ability to use spreadsheet and word-processing programs at a highly proficient level
• Self-motivated, willing to learn, and adaptive to changes
• Multi-tasking abilities are a must and able to prioritise
• Candidates with more extensive experience will be considered for the Senior Administration Executive position.
   

Work location will be at Causeway Bay office.

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