Administration Office Opportunities - Securities Firm

Our client, a leading Chinese securities firm in Hong Kong, is strengthening its Administration Office and seeks two hands-on professionals. Both roles require a strong understanding of mainland corporate culture, exceptional Chinese business writing skills, and the ability to drive execution in a fast-paced, cross-functional environment. If you are proactive, detail-oriented, and thrive in a bilingual setting.

Position 1: Corporate Governance Officer (Associate – VP)

Key Responsibilities:

1. Manage the full lifecycle of board, shareholder, and executive committee meetings — including scheduling, logistics, minute-taking (in Mandarin), and resolution follow-up — to ensure efficient and compliant decision-making.
2. Maintain and enhance key governance documents such as the company constitution, committee terms of reference, delegation of authority matrices, and internal control policies covering seals, licenses, and archives.
3. Coordinate governance procedures for major corporate matters, ensuring full alignment with regulatory and internal requirements.
4. Serve as the primary point of contact with the external corporate secretary; oversee corporate secretarial functions to ensure compliance with the Hong Kong Companies Ordinance and timely filings.
5. Manage equity-related matters for Hong Kong and overseas subsidiaries, including board appointments and structural changes.
6. Act as the coordination hub with the parent company: handle official document circulation, track major matter reporting and approval processes, and ensure closed-loop information flow.
7. Provide organizational support to the Executive Committee, including meeting services, safeguarding resolutions, and tracking deliverables.

Qualifications & Requirements:

1. Bachelor’s degree or above in Law, Business Administration, or a related discipline. A legal background (e.g., LLB, lawyer qualification) is highly preferred given the frequent need to draft or revise governance documents such as authority delegations.
2. Minimum 3 years of relevant experience, ideally within a Chinese financial institution or a state-owned enterprise’s board office/administration office.
3. Excellent Mandarin and English communication skills, with native-level Chinese business writing for meeting minutes, official correspondence, and policy drafting.
4. Deep understanding of mainland corporate culture, decision-making hierarchies, and cross-border coordination within Chinese financial groups.
5. Strong sense of responsibility, integrity, and time management; able to juggle multiple meeting cycles and competing deadlines seamlessly.

Position 2: Strategy & Business Management Officer (Associate – VP)

This is a hands-on execution role focused on strategic coordination and management reporting, not pure strategic research or investment analysis.

Key Responsibilities:

1. Monitor the implementation of corporate strategy; conduct periodic reviews and evaluations, and recommend actionable improvements to leadership.
2. Lead strategic research, planning, and decision-support initiatives, translating analysis into clear Chinese management reports and board-level presentations.
3. Support strategic M&A initiatives, including due diligence coordination, resource integration, and post-deal implementation tracking.
4. Prepare high-quality management reports, strategic reviews, and comprehensive corporate documentation with precision and clarity.
5. Manage cross-functional coordination tasks and drive day-to-day operational efficiency within the Administration Office.
6. Leverage advanced PowerPoint, Excel, and relevant AI tools to deliver impactful, data-driven reports under tight deadlines.

Qualifications & Requirements:

1. Bachelor’s degree or above from in Economics, Finance, Accounting, Business Administration, or a related field, with a strong academic record.
2. Fluency in both Mandarin and English is essential, with exceptional Chinese business writing skills for strategic reports and executive summaries.
3. Self-starter with a genuine passion for research, synthesis, and business writing.
4. Solid financial analysis capabilities; CPA or CFA designation is preferred.
5. Proven project management skills, with the ability to drive initiatives across departments and manage multiple parallel workstreams.
6. Advanced proficiency in PowerPoint, Excel, and emerging AI productivity tools.
7. Detail-oriented, highly responsible, and a strong team player. Comfortable working under pressure and adapting to shifting priorities.
8. Prior exposure to a Chinese securities firm or financial group is advantageous.