Administrative Assistant

Principal Responsibilities

• Provide full spectrum of reception duties and office administration functions mainly in greeting guests, answering phone calls, arranging meeting rooms bookings, handling incoming and outgoing mails, etc;
• Provide support in handling facilities management related duties and regular maintenance, responding to urgent maintenance calls.
• Perform housekeeping, preventive and regular check for office facilities; manage meeting rooms to ensure tidiness and cleanliness and prepare setup if needed.
• Perform office administration work such as stationery / pantry ordering to ensure adequate supply.
• Support in organizing company events and staff activities.
• Ad hoc administrative tasks.

Qualifications/Skills Required

• At least 5 years of relevant experience, preferably in facility management / property management.
• Strong interpersonal skills with customer service-oriented mindset in dealing with different levels of internal and external parties.
• Solid verbal and written communication skills.
• Strong sense of responsibility and self-motivation.
• Good team player with a strong willingness to participate and help others.
• Quick learner, Detail oriented; demonstrable thoroughness and strong ownership of work.
• Ability and willingness to learn new computer based systems (meeting room booking system, etc).
• Able to prioritize in a fast moving, high pressure, constantly.