Administrative Assistant

Responsibilities:

• Manage the day to day administration functions including but not limited to procurement of office equipment and office supplies, filing, office equipment maintenance, stationeries and pantry supplies, daily expense management and processing, etc.
• Support meeting room setup and book rooms or refreshments for team meetings.
• Handle incoming and outgoing phone calls and correspondences and deliver documents and communications with accuracy and timeliness.
• Collaborate with secretary team to support senior staffs with travel arrangements, calendar scheduling and coordination of client meetings and hospitality events.
• Assist in organizing company events such as annual dinner, charity initiatives, summer party and other ad-hoc events.
• Assist with other administrative projects and ad-hoc tasks as required.

Requirements:

• Bachelor’s degree in business administration or equivalent qualification.
• Minimum 3 years’ relevant experience in administration or assistant within financial industry preferred.
• Self-motivated, proactive, analytical and independent.
• Able to work under pressure and able to meet tight deadlines.
• Good verbal and written communication skills in English, Chinese (Cantonese & Mandarin).
• Proficiency in Excel, MS Word, Power Point, Chinese Word Processing and HRMS.