Administrative Assistant

OFFICE OF THE PRESIDENT AND VICE-CHANCELLOR

Administrative Assistant (23240052)

The Office of the President and Vice-Chancellor is looking for applicants for the position of Administrative Assistant.

Responsibilities:

• Provide administrative and logistic support to the daily office operations, meetings and events;
• Perform general reception duties, e.g. handle general email account and enquiries, venue reservation;
• Assist in compiling various kinds of reports, presentations, papers, correspondence;
• Process financial documents such as purchase requisitions, reimbursement and payment;
• Assist with general office management, including ordering supplies and equipment;
• Manage an effective filing system and database for records; and
• Perform any other duties as assigned by the supervisors.

Requirements:

• An associate degree or above with at least two years of relevant work experience, preferably in tertiary institution or public organisation;
• Good communication skills in both written and spoken English and Chinese (including Putonghua);
• Proficiency in using Microsoft Office applications (Word, Excel and PowerPoint) and Chinese word processing;
• Being organised, detail-minded, proactive, self-motivated, independent with a strong sense of responsibility; and
• Experience in database maintenance will be an advantage.

The initial appointment will be offered on a fixed-term contract of two years. Re-appointment thereafter will be subject to mutual agreement.

Shortlisted candidates are required to sit for a written test.

Salary will be commensurate with qualifications and experience.

Application Procedure:
Applicants are invited to submit their applications at the HKBU e-Recruitment System. Those who are not invited for interview 8 weeks after submission of application may consider their applications unsuccessful. Details of the University's Personal Information Collection Statement can be found at

The University reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer.

Review of applications is ongoing until the position is filled.