Assistant | Administration (Receptionist)

Company : Arup

Job Type : Full Time

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Number of Applicants

:

000+

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Job Description - Assistant | Administration (Receptionist)

Are you passionate to make a difference where you live and work? At Arup, we do work that matters. We are proud to be a diverse community of designers, planners, engineers, advisors and experts from many disciplines. Join Arup, and you will find yourself in a place where imagination, technology and rigour meet to solve some of the planet’s most urgent challenges.

We care about you and want you to perform at your best. Here you will have access to a wide range of opportunities to become a better version of yourself. We also offer flexible work arrangements to support your lifestyle and wellbeing.

We welcome candidates from all backgrounds, and provide an equal and inclusive environment for you to thrive in. Join us to create a greener, better and more sustainable world!

Responsibilities:

Perform duties of a receptionist, including greeting visitors, answering / transferring calls and maintaining visitor registration system

Responsible for maintaining telephone directory and seating plan

Manage meeting rooms and equipment reservations

Handle starter and leaver workflow

Handle invoice payment

Coordinate charity events

Assist in preparing monthly reports

Provide administrative support to the team as assigned

Qualifications & Experience required:

Diploma or above

Minimum 2 years of relevant experience

Patient, attentive to details and with strong sense of responsibility

Good analytical and customer service skills

Proficiency in Microsoft Office applications

Good command of spoken and written English and Chinese

We offer a competitive remuneration package commensurate with qualifications and experience to the right candidate including Global Profit Share scheme, additional fringe benefits of maternity/paternity leave and long-term career development opportunities.

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