Assistant Manager, Corporate Secretarial

It’s never been a more exciting time to join Vistra.   

At Vistra, our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.  

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.

We have an exciting opportunity for you to join our team as Assistant Manager, Corporate Secretarial. This role will be based in our Hong Kong office.

Key responsibilities:

• Handle full spectrum of company secretarial matters independently for portfolio of clients (including listed/private companies)


• Acting as named company secretary of client cases (if necessary), taking the lead in organizing and facilitating meetings of directors and various committees and general meetings as well as preparing and reviewing related papers/minutes, circulars, announcements and statutory forms as well as related materials in accordance with the rule requirements and client needs


• Liaise and coordinate with internal and external parties, including solicitors and regulatory bodies


• Ensure all statutory rules and regulatory requirements are met


• Assist Seniors to research technical issue


• Keep abreast of changes in regulatory compliance laws, rules and regulations, and advising clients of the operational impact and corporate governance matters


• Help developing and promoting new advisory products


• Assist Seniors to perform management duties e.g. training, staff development and recruitment etc


• Work with the team lead to achieve the business goal and financial objectives of the department


• To build and maintain a professional long-term relationship with internal & external


• Other ad hoc projects as assigned by the immediate supervisor/Seniors

Key requirements:

• Bachelor's Degree in Corporate Governance, Law, Accounting or other relevant disciplines


• Member of HKCGI


• 5 - 6 years of experience as company secretarial; preferably with sizeable professional firms or listed companies experience


• Solid knowledge and well-versed in Hong Kong listing rules and other relevant regulatory requirements for both listed and non-listed companies


• Knowledge in ViewPoint 7.4 is preferred


• Self-motivated, well-organized and detail-oriented


• Experienced in supervising and coaching team members


• Excellent command of spoken and written English with fluent spoken Mandarin

Company Benefits:

At our HK office, we believe in putting our employees’ well-being first! We offer a flexible hybrid working arrangement and celebration leave.

Additionally, we provide comprehensive medical insurance and dental coverage, wellness allowance, and competitive annual leave entitlement to support your well-being and time to recharge or explore your passions out of work.

As advocates of continuous learning and professional development, we provide an internal mentorship program and reimburse professional membership fees for related certifications, ensuring you stay ahead in your field.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!