Associate

Company Introduction:

We're home to Asia's most dynamic and vibrant capital markets.
Connecting capital, ideas, inspiration and innovation for deeper, more diverse and liquid global capital markets; providing greater choice and opportunity for our customers, each and every day.

HKEX is a purpose-driven company. Our commitment to the long-term development of our business and our markets is articulated in our purpose: "To Connect, Promote and Progress our Markets and the Communities they support for the prosperity of all."

Job Summary:
The Associate plays a critical role in enabling high performance across the HR division by providing comprehensive management support to the leadership team, ensuring smooth departmental operations, and contributing to the delivery of transformation initiatives. This role offers an excellent development opportunity for a high performing Associate seeking broader exposure and progression within HR operations, process optimisation and transformation.

Job Duties:

Key Responsibilities

• Facilitate regular quality assurance and monitoring for key controls and policy compliance
• Participate in reviews and enhancements of processes
• Coordinate internal and external audits and reviews
• Coordinate Division's people agenda, including departmental forums, townhalls, offsites and information sessions
• Support special projects, workflow tracking, and administrative processes
• Support onboarding and integration of new joiners within the team
• Assist with the coordination of people-related activities and stakeholder communications as needed
• Provide executive support to Head of Process, Risk and Control and Head of Business Partner and Talent Acquisition including:
  • Diary and calendar management; meeting scheduling and prioritisation
  • Coordination of key meetings, including agenda preparation, minutes and action tracking
  • Expense management, including submission, review and compliance monitoring
  • Travel arrangements and itinerary coordination
• Carry out additional administrative duties as required to support smooth departmental operations

Person Specification

Experience & Technical Skills

• Extensive experience supporting senior leaders or executives in a fast-paced environment
• Strong proficiency in MS Office including:
  • Outlook (advanced)
  • PowerPoint (advanced)
  • Word (advanced)
  • Excel (intermediate)
• Comfortable working with digital tools and systems (e.g., HRIS, workflow systems, intranet platforms)
• Strong document preparation, formatting and presentation skills
• Numerically literate with ability to handle basic financial information

• Excellent organisational and time-management capabilities
• Strong written and verbal communication skills; professionally presented
• Ability to prioritise and manage multiple tasks under tight deadlines
• Highly adaptable with strong problem-solving skills
• Meticulous attention to detail
• Ability to work independently and across multiple teams
• Strong interpersonal skills and confidence in dealing with senior stakeholders

Personal Attributes

• Proactive, self-starter with a strong sense of ownership
• Flexible, motivated and collaborative team player
• Discreet, trustworthy and able to maintain confidentiality at all times
• Fast learner with the ability to thrive in a dynamic environment
• Resilient and responsive when working under pressure

HKEX is committed as an Equal Opportunity Employer. Diversity is one of our core values and we look to support, respect diverse perspectives, abilities, culture and experiences within our workplace.

Location:
HKEX - Exchange Square

Shift:
Standard - 40 Hours (Hong Kong SAR)

Scheduled Weekly Hours:
40

Worker Type:
Permanent