Business Project Specialist

At Bank of Singapore, we are constantly on the lookout for exceptional individuals to join our team. We promote a culture of openness, teamwork and fairness. Most importantly, we invest in our people through our programmes that develop them on both professional and personal levels. Besides attractive remuneration packages, we offer non-financial benefits and opportunities to develop your potential within OCBC Group’s global network of subsidiaries and offices. If you have passion, drive and the will to succeed, rise to the challenge today!

Bank of Singapore opens doors to new opportunities.!

This position reports to the Business Project Manager of HK COO Office.

Primary Responsibilities

• Provide project support for assignments / projects driven and executed by HK COO Office.
• Assume the role of secretary to support the HK COO / supervisor in ensuring the smooth functioning of the various Committee/Focus group/Forum meetings.
• Provide administrative support to HK COO as required, including but not limited to scheduling appointments and filing expenses claims
• Other ad hoc tasks as and when required

MAIN DUTIES

1. Project Support

• Organizational and analytical capability in dissecting business and project requirements
• Compile and consolidate progress reports/statistics for Management review.
• Provide support on HK COO lead projects when required and prepare agenda, meeting presentation slides and minutes as well as other logistic supports
• Good problem-solving capability and ability to work with relevant stakeholders to obtain relevant information, as well as to add value to facilitate project completion.
• Provide support on ad hoc projects/ tasks (e.g. DPS annual drill / reporting, procedures updating, outsourcing activities review) as and when required.

2. HK Management Governance Committee

Bank Culture Focus Group

HK Sustainability Forum

• Coordinate the regular Management Committee / Focus Group / Forum meetings to ensure meetings are effectively organised and proper records are maintained.
• Prepare meeting agenda and minutes. Follow up with relevant stakeholders on pending follow-up actions and presentation material.
• Assist HK COO / supervisor to organise activities and drive initiatives to promote a sound bank culture and foster staff awareness towards a more sustainable business model.

3. Audit Reporting for BOS HK Branch

• Follow up with relevant action owners to speed up the closure process.
• Prepare regular management reporting to facilitate Management oversight.

4. DPS Coordinator / Outsourced activities (OS-21)

• To coordinate with the relevant parties to review the DPS reporting procedures & DPS Reporting Drill Test plan and coordinate for testing and reporting activation.
• To coordinate with relevant parties of HK Branch on the review of the outsourced activities.

Who you are:

• Bachelor's degree in Finance, Economics, or relevant discipline.
• 1-5 years' experience in banking or financial institutes. Exposure in Private Banking is preferable.
• A driven self-starter with good communication and interpersonal skills
• Attentive to details, thrive in a fast- paced environment and is resilience to work under pressure
• A good team player
• Preferable for candidates with HKIB Enhanced Competency Framework (ECF) professional qualification