Business Support to the Managing Director Asia- Pacific

Navarino is an innovative global technology company with offices in Greece, Norway, Germany, Cyprus, the United Kingdom, Hong Kong, Japan, USA, UAE and Singapore. We develop technology solutions for the shipping industry and are a leader in our sector. Our R&D and engineering departments focus on building and enriching our product portfolio, with specialized software and services that we develop in-house.

We pride ourselves on our people and culture. We encourage innovative thinking, teamwork, and excellence. Our committed people, our values and ways of working create a dynamic, professional, fun, and family-oriented environment which delivers high value and excellence to our customers.

What will you be doing?

We are looking for enthusiastic, detail oriented and organized individual for the role of Business Support to the Managing Director Asia-Pacific to be part of our growing team. You will be a member of our Asia Pacific team that includes the countries of Singapore, Hong Kong, China and Japan. Your main focus area will be to provide support for a variety of administrative tasks to the Managing Director of Asia Pacific.

Below are some tasks that are part of the role:

• Administrative support for offices in Singapore, Hong Kong and Japan: communication with accounting and HR service partners, invoice processing and filling, monitor service renewals, document filling, reports, expenses monitoring and any other administrative and management task for the daily operation of Asia offices.
• Participate and minute meetings of the Managing Director with customers, internal Navarino Group departments, and with the local offices. Take minutes and follow up on actions.
• Monitor commercial campaigns in Asia and maintain reports and records.
• Coordinate with other stakeholders in Asia to maintain customer and market share reports.
• Support activities for customer projects as required.
• Support and coordinate marketing activities for Singapore, Hong Kong and Japan offices (events, exhibitions)
• Deal with routine e-mails and telephone calls as appropriate on the behalf of MD Asia-Pac.
• Co-ordinate with employees in Hong Kong, Singapore and Japan for the operational requirements of local offices.
• Liaise with the various Accounting and HR support business partners in Hong Kong, Singapore and Japan.
• Liaise with other Navarino departments and personnel, as required, for the effective coordination of activities involving them.
• Communicate with customers and resellers to support commercial department requirements as required.
• Other (ad hoc) tasks as required by MD Asia-Pac

• Education: University Degree (in business or technology)
• Technical Knowledge: familiarity with MS Office, a basic IT working understanding is a plus
• English: For customer facing roles C1-C2 or equivalent. 
• Highly organized with attention to detail.

Great to have:

• Other languages: Cantonese or Mandarin is a plus
• Professional experience: 1-5 years’ experience in commercial or operations administrative support roles
• Any experience or exposure to maritime market is a plus.

Beyond offering a working environment which values and supports people and their well-being, we at Navarino offer other benefits such as:

• An attractive financial package
• A generous bonus, announced yearly, based on overall company’s performance and your contributions to our team's success
• Excellent working conditions with a good work-life balance
• Excellent variety of benefits including private health insurance
• Personal development and training opportunities to build your professional growth, skills, and knowledge
• A working environment certified as a “Great Place to Work” for three years in a row (2022, 2023 & 2024)