Clerk I (Department of Surgery) [For serving HA Staff Only]

Key Responsibilities: 

1.

Provide high level of administrative assistance to senior medical staff and the Department.

2.

Support medical staff matters, e.g. recruitment, training, professional examinations, leave, duty rotation and call list.

3.

Carry out daily operation and keep track of action on the development of cases.

4. 

Handle and draft correspondences in both English and Chinese.

5.

Organize and co-ordinate meetings, activities, conferences & workshops, and clinical research projects.

6.

Manage Department’s social media platforms and maintenance of Department website.

7.

Communicate and liaise with internal and external stakeholders and provide assistance when necessary.

8.

Provide general advice on related operational issues.

9.

Guide and supervise clerical and supporting staff.

10.

Compile and conduct comprehensive analysis on statistics and data report.

11.

Support planning of medical equipment and co-ordinate procurement process, e.g. vetting and preparation of tender specifications.

12. 

Monitor budget utilization and handle finance matters.

13.

Perform any other duties as assigned by supervisors.

Entry Requirements:

1.

(a)   Passes in 5 subjects in the Hong Kong Certificate of Education Examination including English Language (Syllabus B), Chinese Language and Mathematics, or equivalent.

OR

(b)   5 subjects in the Hong Kong Diploma of Secondary Education attaining the level specified below:

• Level 2 in English Language, Chinese Language and Mathematics; and
• Level 2 in New Senior Secondary subjects / "Attained" in Applied Learning subjects / Grade E in Other Language subjects; or equivalent;

2.

7 years’ clerical experience with thorough understanding of the functions and operations in one or more of the following areas:

1. General administration
2. Filing and records keeping
3. Supplies and stores
4. Finance, accounting and statistics
5. Data input and analyses
6. Typing, word processing and/or Chinese word processing
7. Telephone operation, client communication and reception service

3.

Ability to organize work, supervise a unit of staff and the activities within the related area(s).

4.

Good command of both spoken and written English and Chinese.

Preferable Attributes / Exposure:

1.

Clerical working experience in clinical operation and familiarize with clinical environment would be an advantage.

2.

Relevant experience in surgical department is preferred.

3.

Willing to work in clinical area.

4.

Good command in written and spoken English and Chinese, fluency in Putonghua would be an advantage.

5.

Good knowledge and skills of common office automation (e.g. E-mail, Internet/Intranet etc.) and PC applications (e.g. Zoom, MS Word, MS Excel & MS PowerPoint).

6.

Strong proficiency in multimedia techniques and AI-powered tools.

7.

Knowledge of HAIT systems such as SRS, ERP, UMS and CMS.

8.

Knowledge of compiling statistics and conduct data analysis.

9.

Ability to motivate and lead a team of junior staff.

10.

Mature personality, self-motivated and with a strong sense of responsibility.

11.

Excellent organization and communication skills, strong analytical mind, and ability to multi-task and work independently under pressure.