Clerk III (Medical Records Department) [Ruttonjee & Tang Shiu Kin Hospitals]

Application Deadline\: 29 July 2026

Date of Issue\: 16 July 2026

Vacancy Notification Circular No.  HKIC260741

Rank                                            \:        Clerk III

Department / Hospital / Cluster\:        Medical Records Department / Ruttonjee & Tang Shiu Kin Hospitals / Hong Kong Island Cluster

Pay                                              \:        HK$17,611 to HK$27,413 (HGPS Pt 2 to Pt 9) per month including Monthly Allowance

Up to 15% of total basic salary (after deducting the contribution of Mandatory Provident Fund by Hospital Authority) as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities\: 

1.    Maintain medical records service with respect to record system, record retrieval, assembling, loan, return and disposal.

2.    Provide support for A&E and admission registration counter including patient registration, appointment booking, fees collection and enquiries.

3.    Assist in handling process of medical reports, data access request and other types of release of information.

4.    Provide administrative support, including liaison with internal and external parties, and handling of correspondences.

5.    Assist in PMI maintenance and help to ensure patient data accuracy and privacy.

6.    Perform shifts duties, work outside normal working hours and on Saturday, Sunday and Public Holidays, if required.

7.    Perform any other duties as assigned by supervisors.

 

Entry Requirements:

1.   (a)   Passes in 5 subjects in the Hong Kong Certificate of Education Examination including English Language (Syllabus B), Chinese Language and Mathematics, or equivalent.

     OR 

     (b)   5 subjects in the Hong Kong Diploma of Secondary Education attaining the level specified below:

             -    Level 2 in English Language, Chinese Language and Mathematics; and

             -    Level 2 in New Senior Secondary subjects/"Attained" in Applied Learning subjects / Grade E in Other Language subjects; or equivalent. 

2.   Ability to perform typing, word processing and/or Chinese word processing.

Preferred Attributes/Exposure:

1. Knowledge of HA IT systems, including but not limited to MRTS, IPAS and OPAS.

2. Clerical experience with good knowledge of the functions and operations of the Department in one or more of the following areas:

(i) Medical Records Store;

(ii) A&E and Admission registration.

3. Good communication and organization skills, multi-tasking and able to work independently under pressure.

Remarks\: 

1.   Please refer to https\://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”.

2.   Serving Staff who have completed F.5/S.5 or equivalent and have 2 years’ clerical experience within HA may also be considered. 

Please submit application online on or before 29 July 2026. Please note that only on-line applications submitted via Hospital Authority Careers Webpage would be processed.

For enquiries, please telephone 2595 5850.