Client Documentation Services Officer

At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let’s shape the future of wealth management together.

This role, based in Hong Kong, belongs to Client Documentation Services (CDS) - Client Onboarding team under the COO division and has below principal functions.

• Review account opening documentation relating to Private Banking clients
• Liaise with Relationship Managers and Assistant Relationship Managers to complete required documentation for account opening
• Execute Private Banking account opening processes along the chain of product service delivery
• Identify anti-money laundering / counter terrorist financing (AML / CFT) issues and escalate to Senior Management as necessary

YOUR CHALLENGE

•              Review account opening related documents submitted by Relationship Managers and Assistant Relationship Managers, and ensure that such documents meet regulatory expectations and internal standards

•              Handle account documentation review of complex cases, for instance, underlying trust / foundation, multi-layer ownership

•              Ensure that account opening documents are processed within the required timelines

•              Perform check on system input by Relationship Managers and Assistance Relationship Managers and ensure client data is recorded correctly at the time of account opening

•              Update internal records relating to account opening accurately and promptly, including tracking of any document deficiencies

•              Liaise and work with Legal, Compliance and relevant stakeholders on documentation requirements and ensure in compliance with regulatory controls and bank’s policies

•              Ensure that quality service is provided to internal clients and assist in meeting client’s needs where relevant

•              Proactively engage team members on work related discussions and identify work improvement measures

•              Assist Team Head to coach new joiners or junior colleagues on required topics and workflow

•              Handle any ad-hoc tasks assigned by Supervisor

 

YOUR PROFILE

Personal and Social

• Meticulous, responsible and accurate in executing tasks assigned by Supervisor
• Able to work under pressure and consistently meet work timelines
• Excellent interpersonal skills
• Able to work independently as well as be a team player
• Strong communication skills
• Be proactive to provide ideas on areas of workflow and process improvements, and give pragmatic solutions

Professional and Technical         

• Degree holder with minimum of 5 years of related banking working experience
• At least 3-5 years of solid experience and knowledge of account opening documentation requirements (especially for complex structures) in Private Banking environment
• Good knowledge of know-your-client requirements in anti-money laundering / counter terrorist financing (AML / CFT) areas for Hong Kong
• Basic knowledge applicable to Singapore jurisdiction would be an added advantage
• Good MSOffice software knowledge Good command of both written and written English and Chinese

We are looking forward to receiving your full job application through our online application tool. Further interesting job opportunities can be found on our Career site.

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