Company Secretarial Assistant, Professional Services

Company : Hays

Job Type : Full Time

Hong Kong

Job Description - Company Secretarial Assistant, Professional Services

Your new company
A well-established Western professional services provider, headquartered in Hong Kong, offering comprehensive business consultancy and professional advisory services, is currently looking to hire a Company Secretarial Assistant to support its growing team.

Your new role

Provide day-to-day administrative support, including document preparation, meeting coordination, correspondence handling, photocopying, and scanning.
Maintain both physical and electronic filing systems, ensuring statutory records, corporate documents, and regulatory filings are well-organised, up to date, and easily accessible.
Support the preparation, proofreading, and formatting of company secretarial documents and related materials.
Assist with departmental operations by liaising with internal teams, managing incoming and outgoing documents, and supporting deadline tracking.
Act as the first point of contact for the office, professionally welcoming clients, guests, and vendors.
Answer, screen, and route incoming calls courteously, taking accurate messages when required.
Receive, sort, and distribute incoming mail and deliveries; arrange outgoing courier services and maintain courier records.

Assist with ad hoc assignments and projects as required, including regulatory research, data entry, and post-meeting follow-ups, under the direction of the Company Secretarial Manager.

What you'll need to succeed

At least 2 years of experience in office administration or a company secretarial environment; candidates with direct company secretarial experience are strongly preferred.
Strong written and spoken English and Mandarin, with the ability to prepare formal correspondence and manage bilingual documentation.
Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.
Highly organised and detail-oriented, with the ability to manage multiple tasks, prioritise deadlines, and maintain accuracy in a fast-paced environment.
Excellent interpersonal and telephone etiquette, with confidence in liaising with internal stakeholders as well as external regulators and service providers.
Self-motivated and capable of working independently, with a strong sense of responsibility, discretion, and integrity when handling confidential information.

What you need to do now

If you're interested in this role, click 'apply now' or for further information and a confidential discussion on this role or to find out about more opportunities in legal and company secretarial space, contact Chevronie Lip at Hays at +852 2101 0024 or email your CV to [email protected]

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Company Secretarial Assistant, Professional Services

Job Description - Company Secretarial Assistant, Professional Services

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