Company Secretary

Hex Trust is a fully-licensed and insured digital asset custodian. Led by veteran banking technologists and award-winning financial services experts, Hex Trust has built Hex Safe, a proprietary bank-grade platform that delivers solutions for digital asset protocols, foundations, financial institutions, and the Web3 ecosystem. Hex Trust has offices in Singapore, Hong Kong, Dubai, Italy, and Vietnam.

Position Summary

As the Company Secretary, you will be responsible for ensuring the company's compliance with legal and regulatory requirements, maintaining corporate records, and assisting with administrative tasks. This position will give you the opportunity to work with a cutting-edge technology company in the digital asset space and contribute to Hex Trust's mission to become the world's most trusted infrastructure provider in the digital asset economy.

Duties & Responsibilities

• Handle the full spectrum of corporate secretarial work, including entities’ incorporation worldwide, management and maintenance of statutory books and records for the holding company and its subsidiaries in all applicable jurisdictions, i.e. Hong Kong, Singapore, Dubai, Southeast Asia, Europe, etc.
• Entity maintenance: work closely with cross-functional  teams, e.g. finance, Operations and HR to support the business.
• Coordinate and attend Board and Shareholders meetings, prepare agendas and board materials, prepare and draft the relevant minutes
• Prepare and draft all corporate secretarial documents, e.g. resolutions, memoranda, agendas.
• Ensure compliance with legal, regulatory, and financial requirements, and the timely filing of statutory documents in all jurisdictions
• Advise and provide guidance on company law and corporate governance matters in Hong Kong
• Supervise compliance with applicable laws, rules, and regulations, including anti-money laundering, data protection, and know-your-customer (KYC) requirements
• Manage and maintain relationships with and attend to queries from internal and external parties, incl. business units, lawyers, auditors, investors and vendors
• Assist in applications or renewals of virtual assets licences worldwide and opening of bank accounts in different jurisdictions
• Attend to ad-hoc assignments such as KYC and due diligence requests or as assigned by the Head of Legal & Compliance

• At least 6 years of experience in a company secretary or similar roles
• A University or Master degree
• Proficient in corporate secretarial practices and regulatory requirements in Hong Kong
• Excellent written and verbal communication skills in English and Chinese
• Attention to detail and the ability to work on multiple matters at the same time
• Ability to work expeditiously and under pressure
• Excellent interpersonal and organisational skills

As one of the leading Web3 innovators, Hex Trust offers a front-row seat in the ever-changing blockchain & crypto industry. We genuinely believe that people are our greatest asset, and invest heavily so they’re best prepared to support our mission to unlock ownership in decentralized markets! You will be joining a company that is always committed to creating a supportive & inclusive environment that promotes personal and professional growth that furthers your success and drives innovation, collaboration, and passion in the blockchain space.

At Hex Trust, we are proud of our H.E.X. culture:

• Heart
• Empowerment
• Xcellence

Join us at Hex Trust and not only can you look forward to working with blockchain professionals to build the decentralized future, but also:

• Competitive Salaries & Bonuses
• Generous Amounts of Paid Time Off (incl. leave for Birthdays, Work Anniversary, and Mental Health etc.)
• Access to Corporate Discounts and exclusive Employer Perks
• Medical & Retirement Plans
• Professional Learning and Development Opportunities
• Elevate your work using cutting-edge technology
• Fun & friendly office spaces in Hong Kong, Singapore, Dubai and Vietnam
• Regular company & social events

Hex Trust is an equal-opportunity employer devoted to diversity and inclusion in the workplace. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status or disability status.