EA to Sales Team - Top PE firm

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the Sales team. The role requires strong coordination skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:
1. Administrative & Team Support

• Provide day-to-day administrative support to the Sales team, including calendar management, meeting scheduling, and travel arrangements
• Coordinate internal and external meetings, including preparing agendas and logistics
• Manage expense reports, invoices, and general administrative tasks

2. Meeting & Presentation Support

• Prepare and compile meeting materials and supporting documents (material decks)
• Assist in printing, organizing, and distributing materials for client meetings
• Coordinate with internal stakeholders (e.g., Legal, Compliance) to ensure materials are reviewed and finalized

3. Sales Coordination

• Support the Sales team in tracking client interactions, follow-ups, and pipeline updates
• Maintain accurate records and documentation related to sales activities
• Assist in preparing reports, presentations, and sales documentation

4. Communication & Stakeholder Management

• Act as a key point of contact between the Sales team and internal/external stakeholders
• Liaise with clients, vendors, and internal departments on behalf of the team
• Ensure smooth communication and timely follow-up on requests

5. Event & Travel Coordination

• Organize client meetings, events, and roadshows where required
• Coordinate travel arrangements including flights, accommodation, and itineraries
• Support logistics planning for internal and external events

Requirements:

• Proven experience as an Executive Assistant, Team Assistant, or similar role, preferably supporting a Sales or client-facing team for minimum of 10 years.
• Strong organizational and multitasking skills with high attention to detail
• Excellent communication skills with fluency in English, Mandarin, and Cantonese
• Hands-on experience with Salesforce or similar CRM systems
• Experience in preparing and compiling material decks (e.g., presentations and meeting materials)
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• High attention to detail and a proactive, team-oriented mindset

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.