ECA Officer

• Respond promptly and professionally to enquiries about the ECA Department offerings
  
• Assist in the coordination, promotion, and implementation of all ECA Department offerings, including activity selection, scheduling, and communications
  
• Support the setup and maintenance of the EDUKA (database) platform
  
• Create and update promotional materials and visual content
  
• Confirmation of facilities and transport bookings, including off -site facilities
  
• Compile contracts and relevant documentation
  
• Prepare, update and communicate termly master lists, registration data, and reports; manage registration changes
  
• Liaise with the Bus Department, Bus Companies and other providers to confirm shuttle bus quotas, timetables, and logistics
  
• Oversee daily ECA operations on campus, ensuring smooth procedures for student supervision, attendance, safety, and coach coverage
  
• Coordination of Student Helpers to support the ECA Department offerings
  
• Maintain effective communication with all stakeholders
  
• Monitor ECA sessions, including assembly and dismissal, to ensure student safety and adherence to schedules
  
• Support the quality assurance of ECA programmes by observing sessions, tracking attendance, and collecting feedback
  
• Processing of financial transactions and validation of invoices
  
• Assist with any ad -hoc tasks required by the department
  

Requirements

• Minimum of three years’ experience in a similar administrative or coordination role
  
• Strong proficiency with Google Suite, database, mail merge and report generation
  
• Fluent spoken and written English; French, Cantonese or Mandarin a plus
  
• Solid organisational and data management skills
  
• Experience handling vendor contracts, scheduling systems and activity coordination
  
• Highly organised with strong attention to detail and accuracy
  
• Able to manage multiple tasks and deadlines in a dynamic environment
  
• Strong interpersonal and communication skills across cultures and age groups
  
• Resilient, adaptable, and calm under pressure
  
• Be legally permitted to work in Hong Kong
  

Benefits